[Hiring] Executive Assistant II @Delta Dental

Role Description

The Executive Assistant II will be responsible for providing high-level administrative support for the Chief Information Officer. The role will perform diversified and confidential duties that may be administrative or project-based in nature. Work requires broad and comprehensive experience and skills, and a thorough knowledge of organization policies and practices.

• Provides day-to-day administrative support for items such as managing incoming mail, calendar maintenance, meeting scheduling, meeting agendas, travel.
• Prepares or coordinates the preparation of correspondence, forms, reports, presentation materials and other written communications as required.
• Completes forms and reports on sensitive and confidential matters and assists with maintenance of executive files, confidentiality agreement files, corporate legal files, and corporate board minute books.
• Provides a bridge for smooth communication between internal departments; demonstrating leadership to maintain credibility, trust and support with senior leadership staff.
• Communicates on EVP or President's behalf both internally and externally.
• Tracks and coordinates with staff to ensure completion of all action items for the President or EVP.
• Proactively manages assigned high profile internal and external events as needed.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature.
• Determines appropriate course of action, referral, or response.
• Prioritizes and manages multiple projects simultaneously, and addresses issues in a timely manner.
• Coordinates or participates in special projects requested by the EVP and/or President, including People Organization projects and initiatives as needed.
• Facilitates multiple projects, prioritizing competing demands and taking initiative to adjust based on EVP or President's priorities.
• Continuously monitors for process improvement opportunities; makes recommendations to leadership and takes action to implement plans for improvement.
• Provides support, guidance and mentorship to Executive Assistant I's as needed.
• Provides support to team and leaders.
• Assists with daily activities and special projects.
• This list is not all-inclusive and you are expected to perform other duties as requested or assigned.

Qualifications

• 6+ years of experience supporting the executive level; Bachelor’s degree preferred.
• Experience supporting an executive or similarly-leveled position in an administrative support capacity required.
• Experience coordinating director+ meetings, leadership onsites, all-hands, and other associated technology events.
• Technical proficiency and ability to leverage AI tools (e.g., Copilot) to improve efficiency; skilled in presentations preparation, meeting technology, and communications.
• Excellent written, verbal and interpersonal skills.
• Proficient in Microsoft Office applications.
• Professional approach, good judgment, creative problem-solver.
• Strong critical thinking, problem-solving, and analytical skills.
• Ability to maintain confidentiality in a variety of matters.
• Time management with an ability to prioritize tasks; able to multi-task and to manage priorities and workflow.
• Ability to accurately prepare and maintain records, files, and reports.

Requirements

• Base Pay Information: The national base pay range at the end is a good-faith estimate of what Delta Dental may pay for new hires. Actual pay may vary based on Delta Dental’s assessment of the candidate’s knowledge, skills, abilities (KSAs), related experience, education, certifications and ability to meet required minimum job qualifications.
• Other factors impacting pay include prevailing wages in the work location and internal equity. $64,357 - $134,845.

Benefits

• Competitive base and incentive pay.
• 401(k) with robust matching and non-matching contributions.
• Rich medical & pharmacy benefits.
• 100% employer-paid dental and vision benefits.
• Holistic wellbeing program with deep financial incentives.
• Generous paid time off plus 12 paid holidays and your birthday off.
• Culture of growth and learning: career development; tuition reimbursement; recognition program.
• Family support: adoption assistance, fertility treatment, child, elder & pet care assistance.
• Social responsibility and volunteer opportunities.
• Employee discount program.