[Hiring] Executive Administrative Assistant @GE HealthCare

Role Description

We are looking for an experienced Executive Assistant to support the Chief Marketing Officer (CMO) of Advanced Imaging Solutions (AIS). You will be the go-to person for calendar management, travel, meeting preparation and team coordination—and you will help a busy global marketing organization stay connected and moving.

This role sits at the intersection of excellent executive support and a light Chief of Staff role. You will stay close enough to the business to understand the CMO’s priorities, major planning cycles, key stakeholders and emerging issues, and then turn that context into the right meetings, preparation and follow-through. You should always be thinking several weeks ahead: What is coming? Who needs to be involved? What decisions need to be made? What preparation is missing? What does the CMO need to know before it becomes urgent?

Responsibilities

• Calendar Management:
  • Connect the calendar to the annual, monthly and weekly business rhythm.
  • Scan four to eight weeks ahead and build the sequence of preparation, alignment and decision meetings.
  • Apply calendar standard work consistently, including accurate attendees and reporting relationships, agendas, pre-reads, links and locations.
  • Flag overloaded days or competing priorities and recommend adjustments.
• Job Readiness:
  • Maintain a working view of the CMO’s priorities, upcoming milestones, key decisions, stakeholder commitments and emerging risks.
  • Ask who the CMO should be meeting with and ensure she stays connected to the right business leaders.
  • Prepare concise context for important meetings and ensure necessary data, materials, pre-reads and stakeholder alignment are in place.
• Workflow Support:
  • Coordinate leadership meetings, town halls, offsites and other important team moments.
  • Track decisions, commitments and follow-ups, carry forward prior direction and close loops with clear owners and deadlines.
  • Build strong relationships across the leadership team and broader organization.
• Executive Operation Support:
  • Plan domestic and international travel, including itineraries, hotels, transportation, meeting logistics, contingency plans and expense reports.
  • Manage incoming requests and correspondence, prepare and quality-check presentations, emails, reports and meeting materials.
  • Handle confidential business, talent and personal information with discretion.

Qualifications

• At least 10 years of experience as an Executive Assistant supporting senior executives in a complex, global business environment.
• Strong business judgment and calendar-management skills.
• Forward-looking and proactive, with the ability to anticipate preparation needs.
• Curious about the business and the marketing function.
• A clear communicator and trusted relationship builder.
• Highly organized and dependable, with speed, accuracy and attention to detail.
• Comfortable with Outlook, Teams, PowerPoint, Word and related collaboration tools.
• Associate degree or equivalent experience required; bachelor’s degree preferred.

Requirements

• Experience supporting a leader responsible for a multibillion-dollar business or portfolio is strongly preferred.

Benefits

• Medical, dental, vision coverage.
• Paid time off.
• 401(k) plan with employee and company contribution opportunities.
• Life, disability, and accident insurance.
• Tuition reimbursement.

Company Description

GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer.