[Hiring] Executive Assistant @Cisco

Role Description

You will directly support the Vice President of Business Development and Technology Partnerships, Security & Collaboration. You will work closely with a dynamic team of professionals who are committed to improving our Security and Collaboration strategies. This includes liaising with team members from various teams and outside partners, vendors, and clients. The role requires constant interaction with senior leadership, necessitating a high level of integrity and discretion. Additionally, your day-to-day activities will involve coordinating with other executive assistants within the organization, ensuring a seamless operation at the executive level.

Your Impact

• Extremely forward-thinking with a professional and approachable demeanor in all interactions.
• Outstanding communication skills with all levels of staff, executives, customers, and vendors.
• Good judgment.

Key Responsibilities

• Calendar Management: Handles VP's calendar by prioritizing schedules and meetings.
• Event Speaking Engagement Coordination: Manages a running list of VP’s engagements and collaborates with the communications team.
• Meeting Planning and Organization: Assists VP in planning and organizing meetings, including agenda assembly and logistics.
• Travel Briefing Preparation: Builds travel packs for international trips and large domestic events.
• Correspondence/Approvals: Acts as a proxy for communications and approvals as authorized.
• Travel and Expense Management: Responsible for making in-depth global travel arrangements for VP.
• Special Projects: Provides analytical support for special projects, including research and report preparation.
• Large Corporate Events: Prepares and briefs itinerary and accompanies VP for large corporate events.
• Confidentiality: Deals professionally with sensitive and confidential matters and materials.

Qualifications

• 4+ years’ experience in an administrative environment.
• A minimum of 2 years of experience supporting a principal at the director level or above.
• Expert level knowledge of Windows desktop applications: Outlook, Word, Excel, PowerPoint.
• Experience in calendar management, planning meetings, and coordinating travel.
• Excellent verbal and written communication skills.

Requirements

• Past work experience in the high-tech industry is desired; prior Cisco experience preferred.
• Associates degree.

Benefits

• Medical, dental, and vision insurance.
• 401(k) plan with a Cisco matching contribution.
• Paid parental leave.
• Short and long-term disability coverage.
• Basic life insurance.
• 10 paid holidays per full calendar year, plus 1 floating holiday for non-exempt employees.
• 1 paid day off for employee’s birthday.
• Paid year-end holiday shutdown.
• 4 paid days off for personal wellness.
• 16 days of paid vacation time for non-exempt employees.
• Flexible vacation time off program for exempt employees.
• 80 hours of sick time off provided on hire date and each January 1st thereafter.
• Optional 10 paid days per full calendar year to volunteer.