[Hiring] Executive & Administrative Assistant @Carr Talent Acquisition
Apr 01, 2025 - Carr Talent Acquisition is hiring a remote Executive & Administrative Assistant. đź’¸ Salary: $8 - $9 per hour. đź“ŤLocation: Philippines.
Role Description
We are seeking a top-tier, highly skilled administrative professional who is not only organized and tech-savvy, but truly exceptional at what they do. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, dynamic environment. If you're someone who takes ownership, anticipates needs, and consistently delivers at a high level, we want to hear from you.
This role offers the opportunity to become a key member of our growing administrative support team. You’ll play a critical role in supporting our CEO and Operations Manager, managing follow-ups, tracking action items, and helping the team stay aligned with daily priorities. You’ll be the go-to person to keep things running smoothly and on time.
We are looking for someone with proven experience in fast-paced administrative work—someone who is confident managing internal records, organizing client folders, scheduling sales and client calls, assisting with social media tasks, and working effectively within CRM and ATS platforms.
This is a part-time to full-time role (20–40 hours/week), and full availability between 8 AM and 5 PM CT is required.
We offer a collaborative, family-first culture with ample opportunities for growth, learning, and the autonomy to manage your responsibilities without micromanagement. You’ll be joining a fast-growing team that supports over 400 client companies with top-tier recruiting services.
Qualifications
- Able to work 20 to 40 hours per week, available from 8 AM – 5 PM CT.
- Strong organizational skills with the ability to manage multiple tasks in a fast-paced environment.
- Proficient in Google Drive and G-Suite applications.
- Experience with cloud-based storage systems.
- Familiarity with ATS and CRM systems (GHL CRM experience is a plus).
- Detail-oriented with strong data entry experience.
- Excellent written communication skills in English (most client communication is via email, so strong writing is a must; verbal communication can be conversational).
- Strong time management and calendar coordination abilities.
- Strong research skills and resourcefulness.
- Tech-savvy, with a reliable internet connection and a working computer.
Requirements
- Attend daily and weekly meetings: Participate in regular team meetings to discuss progress and updates on tasks.
- Email management: Oversee and manage the CEO's google mailbox, ensuring timely responses, organization, and prioritization of important internal and client communications.
- Records Keeping & GDrive Maintenance for both the CEO and the main organization Google Drive.
- Assist with scheduling meetings internally and externally and making sure they are not lost and team send follow-ups.
- Thoroughly track tasks and make sure to send updates to leadership and admin on a daily basis.
- CRM Management: Perform data entry and keep the CRM updated at all times.
- Scheduling & Coordination: Schedule sales, partnership, and personal calls, ensuring smooth coordination and professionalism.
- Data Entry: Input and track leads in the CRM.
- Research: Conduct a high level of research and present findings as required.
- Client Folder Management: Create and organize digital client folders.
- Attend to Other Administrative Tasks as Needed: Support the team with additional administrative tasks as they arise.
Benefits
- Competitive hourly rate $8 - $9 with potential to increase within 3/6 months based on performance.
- Performance bonus.
- A large client base of about 400 companies who utilize us as their “in-house” recruiters.
- Amazingly collegial and friendly team and environment!
- Family First culture – we insist you attend to them before us!
- Partner with a former national director of recruiting for large corporations.
- Opportunity for us to help you develop no matter where you are in your career.
- A lot of opportunities to learn and grow into the next level.
- A chance to be part of a fast-growing, dynamic company – our clients love us!
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| đź“Ť | Be aware of the location restriction for this remote position: Philippines |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
|
Salary
đź’¸
$8 - $9 per hour
|
Remote
Location
Philippines
|
|
Job Type
full-time
|
Posted
Apr 01, 2025
|
| đź“Ť | Be aware of the location restriction for this remote position: Philippines |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
