Executive Administrative Assistant @MDU Medtronic USA Inc

[Hiring] Executive Administrative Assistant @MDU Medtronic USA Inc

Mar 27, 2025 - MDU Medtronic USA Inc is hiring a remote Executive Administrative Assistant. 💸 Salary: $72,400 - $108,600. 📍Location: USA.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more.

Role Description

This role involves providing expert and proficient executive-level administrative support to the Vice President of Sales USA for our Aortic business unit.

Independently perform complex and diverse administrative duties while taking a proactive approach to anticipate and meet needs.
Daily activities require cultural sensitivity when interacting with high-level contacts inside and outside the company.
Regular exposure to sensitive and confidential information requiring considerable use of tact, diplomacy, discretion, and judgment.

Responsibilities include:

Providing general administrative support including preparing communications, maintaining schedules, calendars, meeting and conference coordination, ordering supplies, travel coordination (domestic and international), and submitting expenses.
Conducting travel research and advance planning, processing visa applications and other travel documentation in a timely manner, and coordinating travel arrangements and accommodations, trip itineraries, and preparing expense reports.
Monitoring incoming emails and addressing or redirecting emails as appropriate.
Maintaining a calendar of Society Meetings and other ongoing commitments, as well as responding to meeting requests in a timely manner.
Providing administrative support for complex meetings, demonstrating capability in audio conferences, video conferences, and mastery of other technology as needed.
Planning, preparing, and coordinating special meetings including agendas, meeting materials, logistics, action items, travel, and catering.
Drafting brief correspondence of a routine nature, preparing and editing presentation materials for senior-level meetings, reports, and documents, sometimes with limited direction.
Assisting with the development, implementation, and administration of projects and procedures, including presentations to the Executive Committee, Board of Directors, Senior Leaders, and key external stakeholders.
Acting as an information resource on organizational policies and procedures.
Prioritizing and executing special projects as needed.
Performing a wide variety of non-routine administrative tasks and supporting special projects or assignments.
Managing and overseeing effective and efficient office management.
Gathering, compiling, and reporting on information relevant to projects/assignments.
Serving as a liaison between functions, employees, candidates, and external stakeholders and organizations.
Identifying issues and using effective problem-solving techniques, tact, and discretion in managing a variety of situations.
Demonstrating effective highly professional, interpersonal skills in handling sensitive and confidential information in a variety of situations.
Working independently, anticipating next steps, taking initiative, exercising discretion and sound judgment to ensure the executive is well-prepared for all elements of her daily and weekly schedule.
Developing effective professional relationships and partnerships with internal and external stakeholders and organizations.

Qualifications

6+ years of administrative experience required
Bachelor’s degree preferred
5+ years of executive-level administrative support
Advanced proficiency in Microsoft Office Applications (Outlook, Word, Excel, PowerPoint, Teams)
Experience with Zoom, WebEx, Video Conferencing, BOX, SharePoint or similar software
Experience making travel arrangements, including international travel
Experience with Workday
Experience in healthcare/med device highly preferred; understanding of the medical landscape
Previous Medtronic experience
Ability to learn quickly and navigate through complex, highly-matrixed environments
Demonstrated complex problem-solving skills
Flexible and agile in a constantly changing environment
Ability to interact effectively with senior level executives both internally and externally
Strong teamwork and collaboration skills
Ability to work well under pressure in a dynamic environment
Good analytical and organizational skills
Excellent customer service skills
Ability to balance multiple time-sensitive tasks
Exceptional attention to detail
Excellent interpersonal and communication skills

Requirements

Physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to be independently mobile.
The employee is also required to interact with a computer, and communicate with peers and co-workers.

Benefits

Competitive Salary and flexible Benefits Package
Health, Dental, and vision insurance
Health Savings Account
Healthcare Flexible Spending Account
Life insurance
Long-term disability leave
Dependent daycare spending account
Tuition assistance/reimbursement
Simple Steps (global well-being program)
Incentive plans
401(k) plan plus employer contribution and match
Short-term disability
Paid time off
Paid holidays
Employee Stock Purchase Plan
Employee Assistance Program
Non-qualified Retirement Plan Supplement (subject to IRS earning minimums)
Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums)

Similar Remote Jobs

Kickstart Your Job Search

Need advice to apply? Join our free Webinar « 3 Mistakes to Avoid When Looking For A Remote Startup Job (And What To Do Instead) »

Unlock 54,737 additional remote jobs, advanced search & email notifications

Get Access Now

Too many emails? Declutter your inbox with Meco

Your home for reading newsletters

Try for free - no card required.

Before You Apply

️

📍	Be aware of the location restriction for this remote position: USA
‼	Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more.

Back to Remote jobs > All others

Executive Administrative Assistant @MDU Medtronic USA Inc

All others

Salary 💸 $72,400 - $108,600	Remote Location USA
Job Type full-time	Posted Mar 27, 2025

Apply for this position Unlock 54,737 Remote Jobs

️

📍	Be aware of the location restriction for this remote position: USA
‼	Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more.

Executive Administrative Assistant Apply for this position Unlock 54,737 Remote Jobs

Get daily remote job opportunities in your inbox

[Hiring] Executive Administrative Assistant @MDU Medtronic USA Inc

Similar Remote Jobs

More jobs at MDU Medtronic USA Inc

More All Others jobs

More jobs in USA

Kickstart Your Job Search