[Hiring] Document Status Records Assistant @HRS Talent Solutions

Role Description

The value of a record is often in its status. A document may have arrived but still need a date checked; another may be complete but waiting for the right colleague to review it. In this role you would maintain a clear, searchable picture of where routine documents stand, using information the team has already received. The work is online, largely written and suited to someone who notices when a file name, reference or status does not agree with the source.

There is no need to have worked as a records clerk before. The employer can teach its document categories, naming rules and electronic filing steps. What matters at the outset is your willingness to handle information carefully, ask before making an uncertain change and leave a useful trail for the next person who opens a record.

The distinction you would protect:

• Received
• Checked
• Returned for information
• Ready for review

You would not mark an item approved merely because it has been uploaded or because a sender says it is urgent.

The work can involve several small steps rather than one large project:

• Compare a submitted document to an accompanying request
• Check that its identifying details match
• Enter the received date
• Save it under the correct reference
• Update the tracking entry
• If a document is missing a page or is too unclear to use, the record should say what is missing and who has been asked about it

When a colleague later returns to the file, the history should make sense without guesswork.

Qualifications

• Good written English
• Basic computer confidence
• Care with personal information

Requirements

• Receive assigned digital files or notices from an approved inbox or shared location
• Check the document reference, date and identifying information against the related request
• Apply the naming and filing conventions taught by the team
• Record when an item arrived and its current stage, without claiming a review has happened before it has
• Identify duplicates or mismatched references and bring them to the appropriate person
• Request a clearer copy or a missing item using an approved message when that falls within the role
• Keep linked records together so a colleague can retrieve the relevant material
• Pass completed entries to the next reviewer with a concise note about any outstanding question
• Correct simple entry errors when authorised and leave the tracking information consistent

This is careful office administration, not a role that interprets legal, financial or technical documents on behalf of the employer. The team will determine what counts as complete and who can approve a change. You would follow those boundaries and keep the records dependable. If a file appears sensitive or has been sent to the wrong place, you should use the employer’s instructions for handling it rather than forwarding it casually.

Benefits

• Pay is £24.00–£26.00 per hour
• Full-time and part-time arrangements may be available

How to put yourself forward

Your CV can highlight any setting where you checked details, kept files findable or maintained a reliable list. It is fine if that experience came from a different kind of job; the document workflow will be taught. Please avoid overstating authority to approve or assess specialist material, since this position centres on careful tracking. If you’re selected for the next step, you may be asked to complete an application on the hiring company’s website. That possible step lets the hiring company gather the information it needs directly.