[Hiring] Digital Asset Specialist Consultant @Blue Star Families

Role Description

The Contractor shall perform digital asset management services across the following core functional areas:

• Canto Platform Governance & Administration
  • Maintain overall organization and structure of the Canto library
  • Ensure consistent metadata, tagging conventions, and folder hierarchy
• Portal Architecture & Intake Workflows
  • Build and manage upload links and portals for national and chapter-level use
  • Customize portals to ensure ease of use and alignment with submission guidelines
  • Provide guidance or documentation to internal users on proper upload procedures
  • Upload assets as needed
• Quality Assurance & Asset Review
  • Review incoming photo submissions for quality, relevance, and compliance
  • Approve or reject assets based on established criteria
  • Ensure all images meet brand and privacy standards
• Compliance, Privacy & Content Scrubbing
  • Review images for sensitive or restricted information, including visible nametapes or identifying details
  • Edit, flag, or route assets as needed to ensure compliance with organizational and military guidelines
• Legacy Asset Audit & System Normalization
  • Work backward through existing asset libraries to:
    • Tag and categorize legacy content
    • Eliminate duplicates or outdated files
    • Reorganize assets into a standardized, searchable system
    • Prioritize high-value or frequently used content for faster accessibility
• Continuous Improvement & Advisory
  • Recommend best practices for digital asset management
  • Identify opportunities to improve efficiency, searchability, and user experience
  • Collaborate with internal stakeholders to align asset organization with programmatic needs

Qualifications

• Experience with digital asset management systems, particularly Canto
• Strong organizational skills and attention to detail
• Ability to work independently and manage multiple projects
• Excellent communication skills

Requirements

• Independent Contractor, up to 25 hours per week
• Hourly range: $25-$35 per hour
• Retains full autonomy over the method, schedule, and tools used to perform services
• Shall not use a BSF job title, business card, or name tag
• Will not represent themselves as a BSF employee or agent to external stakeholders

Deliverables & Milestones

• Standard Operating Procedures (SOPs): Documentation of Canto tagging, taxonomy rules, and upload workflows for internal staff.
• Custom Intake Portals: Fully configured upload links/portals tailored for national and chapter-level content submissions.
• Legacy Library Migration Plan: Audit report and completed cleanup of historical media files, including deduplication and re-tagging.
• Monthly Asset Governance Reports: Regular updates summarizing asset intake volume, approval metrics, and platform optimization efforts.