[Hiring] Developer Service Coordinator @Associated Asset Management (AAM)

Role Description

Provide support to the Developer Services Department for Regional developer start-up communities, to include but not limited to New Mexico, Michigan, Ohio, Texas and Idaho. This includes:

• Monitoring of internal sites and platforms
• Updating various spreadsheets
• Attending developer meetings
• Taking meeting notes
• Gathering, saving, processing documents
• Managing start-up paperwork

This is a fully remote position; however, employment is limited to AAM-approved geographic locations based on business and employment requirements.

Qualifications

• Excellent interpersonal skills: outgoing, communicative, socially oriented, posed, effective in groups, articulate, persuasive in expression, strong public speaker
• Self-direction: capacity to set personal priorities, follow-up and report as required
• Time Management: ability to organize, track and manage multiple priorities and meet deadlines
• Experience working with Developer Communities and/or other entities that involved knowledge and enforcement of Governing Documents
• Ability to prepare and process large amounts of administrative items with strong attention to detail and timely follow-up
• Ability to function efficiently and independently in a fast-paced, demanding environment
• Professional written and verbal communication skills
• Ability to work collaboratively and cooperatively within the department as well as with other departments and clients

Requirements

• Update and monitor SharePoint (Intranet) site to include following up with clients regarding timing on new communities, receipt of documentation, etc.
• Coordinate with Developer Services team members to ensure all items are received for basic start-up of a community
• Ensure all documents are moved from BD folder to community folder once entity is set up in VMS
• Update developer/builder spreadsheets regularly as well as other miscellaneous tracking sheets as directed
• Prepare Board and Design Review Committee resolutions and obtain required signatures
• Perform administrative tasks including downloading and saving files, sending items through Executive Directives, updating MAT, etc.
• Coordinate startup of new communities to include obtaining EIN, preparing W9 and ensuring receipt of address list
• Update existing W-9 forms as needed
• Prepare transition books for managers as requested
• Attend developer meetings, both in person and remotely, and take meeting notes
• Audit files and update templates as required to ensure compliance with state/federal statutes
• Coordinate sending and receiving of information to and from clients including sending documents via DocuSign
• Order lunches for developer meetings, training, etc.
• Manage the Billing and Closing Instructions dashboards
• Enter metadata into VMS for new communities to include adding CC&R references of declarant control and entering/updating the number of lots/units as required
• Complete Insurance Quote Request form for start-up communities
• Perform administrative tasks for start-up communities including draft landscape RFPs, obtaining quotes, and improve various bidding forms
• Acquire and track receipt of community plans, maps and documents required for new budgets
• Complete Boardvue start-up task spreadsheet and enter Boardvue start-up tasks
• Provide support to all members of the Developer Services Department as directed
• Perform other related duties as assigned

Company Description