[Hiring] Contracts Administrator @ASTRO PAK

Role Description

Astro Pak is seeking a Contract Administrator to join our Inside Sales team. In this role, you’ll help move customer agreements from initial review through signature, partnering with Sales, Operations, and Legal to resolve contract questions and keep business moving.

We’re looking for someone who can work through complex contract language, negotiate practical solutions, and manage competing deadlines. If you enjoy combining contract expertise with customer service and cross-functional collaboration, this role offers the opportunity to make a direct impact.

What You’ll Do

• Manage the contract process.
• Prioritize customer agreements based on sales needs, customer deadlines, and project schedules.
• Review, draft, and negotiate agreements.
• Work with customer contracts, master service agreements, master subcontract agreements, subcontracts, purchase orders, and nondisclosure agreements within company guidelines and delegated authority.
• Confirm commercial alignment.
• Ensure agreements reflect approved proposals, scope, pricing, payment terms, and other customer commitments.
• Identify issues and coordinate solutions.
• Flag deviations from approved terms and partner with Legal, Finance, Operations, and other stakeholders to obtain appropriate review and approval.
• Support customer relationships.
• Communicate clearly with customers about contract revisions, outstanding questions, and next steps.
• Keep stakeholders informed.
• Track contract status, follow up on pending decisions, and communicate potential delays.
• Maintain accurate records.
• Coordinate approvals and signatures, organize executed agreements, and help communicate contractual obligations to the teams responsible for delivery.
• Improve the process.
• Identify recurring issues and recommend ways to make contract administration more efficient.
• Support applicable contracting requirements.
• Identify government contracting and U.S. export control requirements and coordinate appropriate review.

Qualifications

• 3–5 years of contract administration experience in construction or service-related industries.
• Experience reviewing, drafting, and negotiating commercial agreements.
• Strong understanding of contract terms and their potential business, financial, and operational implications.
• Ability to negotiate within established guidelines and recognize when additional review or approval is needed.
• Strong communication and relationship-building skills, with a responsive, professional approach to customers and internal partners.
• Excellent organization and time management skills, including the ability to manage multiple agreements and competing deadlines.
• Sound judgment, attention to detail, and practical problem-solving skills.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Knowledge of the Federal Acquisition Regulation (FAR) and U.S. export control requirements relevant to the role.
• High standards of professional ethics, discretion, and accountability.

Requirements

• Bachelor’s degree from an accredited four-year college or university (preferred).
• Certified Professional Contracts Manager (CPCM) certification (preferred).
• Experience using CRM or contract management systems (preferred).

Benefits

• Highly employer-subsidized medical, dental, and vision plans.
• Competitive retirement savings and 401k plans.
• Flexible spending.
• Family leave.
• Training and paid time off.