[Hiring] Bid & Proposal Coordinator @Chevin Fleet Solutions

Role Description

Chevin Fleet Solutions are looking for a Bid & Proposal Coordinator with 2+ years of experience to join our team. We are looking for a proactive individual, with a positive mindset to oversee the end-to-end proposal process for all Chevin locations.

What you will need to do

• Coordinate the end-to-end bid and proposal process, supporting opportunity qualification, response development, submission management, and post-submission activities.
• Contribute to bid/no bid recommendations.
• Work with the wider team to assess and address the technical and commercial risks relating to the opportunity during the qualification stage.
• Understand the potential clients’ specific requirements.
• Produce first draft responses utilizing our existing response library and AI.
• Manage/coordinate efforts and resources using project management principles to complete proposals by liaising with other Chevin departments and stakeholders.
• Work alongside the Sales Account Executive/s during the proposal process to gain a deeper understanding of the buyer, fit with Chevin’s solution and the win themes for our bid.
• Manage the development of the proposal submission throughout the process, ensuring the resulting response is complete, accurate, compliant, and submitted on time.
• Produce visually appealing proposal submissions, working with the marketing team where appropriate to enhance the proposal template.
• Responsible for final edit and quality assurance of the proposal documentation.
• Respond to clients’ and other stakeholders’ queries before, during, and after the proposal has been submitted.
• Maintain and continuously improve bid management processes, templates, content libraries, and supporting systems to increase efficiency, response quality and shortlist/win rates.
• Manage the access and login details to various submission portals.
• Maintain our registration with relevant public sector registers such as SAM.GOV and the UK Central Digital Platform (CDP).
• Research and identify relevant cooperative contracts that could be used by Chevin’s potential customers to simplify their procurement process.
• Complete annual renewal on assurance and risk management platforms (e.g. Joscar, Achilles).
• Keep track of multiple in-flight proposals to ensure dates and timelines are met.
• Diligently gather and analyze feedback from buyers on submitted proposals, using insights to refine processes, improve response quality, and increase future success rates.

Qualifications

• Excellent verbal and written communication skills; strong listening, questioning, and problem-solving skills, allied to an ability to interpret and understand customer requirements.
• Project management skills - highly organized and analytical with good time management and the ability to prioritize and manage multiple work streams.
• Graduate degree or equivalent, with 2–4 years' professional experience in a software, technology, or professional services environment.
• Experience coordinating multiple stakeholders and deadlines within a project, operations, sales support, PMO, proposal, or customer-facing environment.
• Highly motivated self-starter with high levels of resilience and the ability to succeed in a fast-paced, changing environment, working both independently and as a part of a team.
• Strong attention to detail.
• Good commercial acumen.
• Excellent teamworking, stakeholder management, relationship-building and influencing skills.
• Creative and innovative thinker capable of understanding technical requirements.
• An interest in the sector in which Chevin operates, coupled with a willingness to keep up to date with industry trends, regulations, and legislation.
• Effective use of AI-assisted tools to develop relevant response content, reviewing and refining outputs to ensure accuracy, quality, and alignment with customer requirements.

Desirable Skills and Experience

• Experience in or with fleet management, logistics, supply chain, or the automotive sector.
• Strong working knowledge of Salesforce.
• Formal project management certification (e.g. PRINCE 2 Foundation or Practitioner).
• Experience working as part of an international team.

Worker Type

Regular

Number of Openings Available

1