[Hiring] Associate, Procurement @Circles

Role Description

We are seeking a driven and detail-oriented Procurement Associate with experience in Technology Spend Management. This role will be responsible for managing the lifecycle of vendor relationships, negotiating and administering IT-related contracts, category management, and optimizing technology-related spend across the organization. The ideal candidate will have strong analytical, negotiation, and stakeholder engagement skills, with a thorough understanding of IT procurement, SaaS contracts, p2p, and vendor performance management.

Key Responsibilities

• Vendor Management
  • Establish and maintain strategic relationships with technology vendors and service providers.
  • Develop and implement vendor performance and risk management frameworks.
  • Monitor vendor compliance with contract terms, SLAs, and KPIs.
  • Facilitate regular vendor reviews and business reviews.
• Contract Lifecycle Management
  • Lead contract negotiations and renewals, evaluating and ensuring favorable terms and risk mitigation.
  • Draft, review, and manage contracts for software, hardware, cloud services, contractor/consulting, and telecom.
  • Coordinate with legal, compliance, and finance teams to ensure contract alignment with organizational policies.
  • Maintain a centralized repository of vendor agreements and contract data.
• Technology Spend Optimization
  • Analyze IT spending patterns to identify cost-saving opportunities.
  • Support budgeting and forecasting for IT spend categories.
  • Work with internal stakeholders (IT, Finance, Legal, etc.) to align purchasing strategies with business goals.
  • Track software license usage to prevent overages and ensure compliance.
• Governance and Risk Management
  • Ensure procurement practices adhere to regulatory, legal, and internal policy requirements.
  • Conduct due diligence and risk assessments for new and existing vendors.
  • Support audit requests and data analysis related to vendor and contract management.

Qualifications

• Bachelor’s degree in Business Administration, Information Technology, Supply Chain, or a related field.
• Minimum 3 years of experience in procurement and/or contract management, preferably in IT or technology services.
• Strong understanding of SaaS, IaaS, PaaS licensing models, cloud services, and IT infrastructure.

Skills and Competencies

• Proven negotiation and contracting skills.
• Deep knowledge of technology procurement processes and tools.
• Ability to interpret complex contract terms and conditions.
• Experience with vendor management tools (e.g., SAP Ariba, Coupa, ServiceNow, or similar).
• Strong analytical skills and proficiency in Excel or other spend analytics tools.
• Excellent interpersonal, communication, and stakeholder management skills.
• Solid experience and knowledge about p2p process and financial governance.
• Solid grasp of (at least one) ERP system and governance process.
• Team player who is able to work independently, a problem solver.

Preferred Qualifications

• Professional certifications (e.g., CPM, CPSM, ITIL, or equivalent).
• Experience in global vendor management or working in a multinational environment.
• Familiarity with data privacy, cybersecurity, and third-party risk standards.

Data Protection and Privacy Statement

By submitting an application for this position, you, as the applicant, or your authorised representative(s), consent to Circles’ Candidate Data Protection and Privacy Policy. You also agree to the collection, use, and/or disclosure of your personal data by us solely for recruitment purposes as specified in the Policy. You acknowledge that you have read and understood the Policy, are aware of your rights regarding your personal data, and accept the terms relating to international data transfers, where applicable. You further understand that you may withdraw consent at any time, which may affect our ability to consider your application. In instances where your personal data or application is submitted by a third party, it is understood that such third party has been duly authorised by you to disclose the relevant personal data and provide consent on your behalf, and that you have been made aware of this Policy.

Recruitment Agencies

To all recruitment agencies: Circles will only acknowledge resumes shared by recruitment agencies if selected in our preferred supplier partnership program. Please do not forward resumes to our jobs alias, Circles, employees or any other company location. Circles will not be held accountable for any fees related to unsolicited resumes not uploaded via our ATS.