Area Admin @CPY0001 Young Life Incorporated

[Hiring] Area Admin @CPY0001 Young Life Incorporated

Mar 27, 2025 - CPY0001 Young Life Incorporated is hiring a remote Area Admin. 💸 Salary: hourly rate between $17-20, negotiable. 📍Location: USA.

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Role Description

This position provides administrative support, enabling the Young Life field ministry area office to function in an organized and efficient manner.

Written and Verbal Communication
- Answer correspondence, do filing and prepare mailings.
- Answer phones and respond to voicemail, e-mail, and phone calls in a timely and professional manner.
- Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff.
- Create club/event postcards, flyers, and/or maps.
- Send prayer e-mails and monthly updates.
- Send personal support mailings.
- Create and maintain area M-Site.
- Send thank-you letters to donors.
- Interact with area office assistant, area directors, area committee, volunteer team leaders, and leaders within the area.
Administration
- Process and track donations.
- Maintain donor and leader databases, ensuring that leader forms, driver questionnaires, and criminal background checks are up-to-date.
- Manage monthly expenses and budgets, including area bank account records, FDT, area, and staff expense reports.
- Accounting: pay bills, submit bank account records/purchase card expenses and donations, make copies, evaluate financial monthly status, and update FDT each month.
- Maintain contact databases including:
  - Update area donor database on a regular basis.
  - Enter club card data into kid database.
  - Update parent database.
  - Maintain newsletter recipient list.
  - Create and maintain banquet invitation list.
  - Update contacts in Palm/Outlook.
  - Update e-mail distribution lists: club kids, campaigners, committee, leaders, and prayer partners.
Human Resource for Regional Administrators
- Track and report vacation, sick, and personal days for eligible area staff.
- Submit timesheets for hourly staff.
- Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval.
Event Administration
- Coordinate area meetings, including:
  - Area Staff Meetings
  - Area leadership meetings
  - Area committee meetings
- Camp: Track participation, payments, health forms, and how much each kid has earned in fundraisers.
- Send letters to parents about camp sign-ups, itineraries, and health forms.
- Responsible for fundraiser marketing and constructing/distributing camp brochures.
- Communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms, and 10-day call-ins.
- Banquet/Golf Marathon/Auction: Create invitations, banquet sponsor packet, table host packet, banquet program, and donor cards.
- Track guest list, table sponsors, RSVP list, and donations received from banquet.
- Coordinate with table hosts about their invitation lists and mail invitations.
- Send thank you notes to banquet donors and track table sponsors.
Training
- Provide training to area office assistant, area directors, area committee, volunteer team leaders, and leaders with various items, processes, and applications related to field administration.

Qualifications

High school education or its equivalent; Associate's degree preferred.
Ongoing education encouraged.
Previous administrative assistant experience preferred.
Ability to type 55 to 60 words per minute with few errors.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Strong organizational skills with attention to detail and processes.
Capability of handling concurrent tasks and constant interruptions.
Good grammar skills and strong written and verbal communication skills.
Ability to maintain confidentiality.
Basic accounting skills.
Detail-oriented multi-tasking ability.
Proven relational skills with both kids and adults.
Initiative with developing processes/systems around events – data organization and maintenance.
Great customer service skills.

Requirements

Must sign a Statement of Faith.
Hourly rate between $17-20 - negotiable.
Position located in or near South Placer - REMOTE with in-person trainings/meetings.

Company Description

We the members of the Young Life mission – trustees, staff, instructors at Young Life schools, and volunteers – join together in our affirmation of the following articles and our central purpose of proclaiming the Gospel of Jesus Christ and introducing adolescents everywhere to Jesus Christ and helping them grow in their faith.

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📍	Be aware of the location restriction for this remote position: USA
‼	Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more.

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Area Admin @CPY0001 Young Life Incorporated

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Salary 💸 hourly rate between $17-20, negotiable	Remote Location USA
Job Type part-time	Posted Mar 27, 2025

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📍	Be aware of the location restriction for this remote position: USA
‼	Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more.

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[Hiring] Area Admin @CPY0001 Young Life Incorporated

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