[Hiring] AIA Billing Specialist @Pavago

Role Description

At Pavago, one of our clients is hiring an experienced AIA Billing Specialist to manage construction billing, contracts, bonding, and project documentation across multiple active commercial projects. This is a specialized construction operations role. We’re specifically looking for someone with experience supporting a U.S.-based general contractor or commercial construction company and hands-on expertise with AIA G702/G703 billing, Schedule of Values (SOV), retainage, and construction bonds.

What You’ll Own

• AIA Billing & SOV
  • Prepare and submit AIA G702/G703 payment applications
  • Build, maintain, and update Schedule of Values (SOV)
  • Track retainage and project payment milestones
  • Ensure billing packages are accurate and submitted on time
  • Identify billing issues before they impact project cash flow
• Contracts & Construction Bonding
  • Organize and manage commercial construction contracts
  • Coordinate bid bonds, performance bonds, and maintenance bonds
  • Prepare and submit required bonding documentation
  • Communicate with bonding companies, municipalities, contractors, and other stakeholders
  • Track contractual requirements and documentation deadlines
• Project Administration
  • Maintain project records, milestones, and documentation
  • Update Buildertrend or similar construction management systems
  • Keep project and CRM data accurate and current
  • Organize contracts, permits, billing records, and supporting documents
  • Participate in project meetings and provide status updates
• Communication & Coordination
  • Coordinate with clients, contractors, vendors, and project stakeholders
  • Support pre-construction and pre-sales administration
  • Follow up proactively on outstanding documentation
  • Keep leadership informed of billing, bonding, and documentation risks

Qualifications

• Remote experience supporting a U.S.-based general contractor or commercial construction company
• Hands-on experience with AIA billing
• Strong knowledge of G702/G703 payment applications
• Experience creating and maintaining Schedule of Values (SOV)
• Experience tracking retainage
• Knowledge of construction bonding, including:
  • Bid bonds
  • Performance bonds
  • Maintenance bonds
• Strong Microsoft Excel and Office skills
• Excellent written and spoken English
• Exceptional attention to detail and deadline management
• Ability to independently manage multiple active projects

Requirements

• Buildertrend or similar construction software experience
• Commercial construction, landscaping, or trades industry background
• Construction accounting or bookkeeping experience
• Familiarity with construction financial reporting
• CRM and project tracking system experience

What Success Looks Like

• Accurate and on-time AIA billing submissions
• Clean and current SOV and retainage tracking
• Bonding documentation completed within required deadlines
• Fewer billing delays and payment issues
• Accurate project records and documentation
• Strong visibility across active projects
• Consistent compliance with contractual and administrative deadlines

Why This Role Stands Out

• Specialized ownership of AIA billing and construction operations
• Work directly across multiple U.S. commercial construction projects
• High-impact role tied directly to project cash flow and execution
• Fully remote environment
• Opportunity to deepen expertise in construction billing, contracts, and project administration

Interview Process

• Initial Phone Screen
• Spark Hire Intro Video
• Client Interview
• Offer & Onboarding

If you have direct U.S. commercial construction experience and are confident managing AIA G702/G703 billing, SOVs, retainage, and construction bonds, we’d love to hear from you.