[Hiring] Administrative Specialist Senior @Kentucky Personnel Cabinet

Role Description

The agency may authorize the selected candidate to telecommute. The agency may terminate or modify the telecommuting arrangement at any time.

The Kentucky Department of Juvenile Justice is a multi-faceted agency that serves juveniles of the Commonwealth. While striving to hold youth accountable for their actions, the Department creates opportunities for sentenced, committed, probated, or detained youth to develop social and career skills that will equip them for re-entry into their communities as productive and responsible citizens.

This is a highly responsible position in the Justice and Public Safety Cabinet. The employee is expected to:

• Perform all duties to the best of their ability.
• Act in a responsible manner at all times.
• Demonstrate leadership qualities.
• Treat all staff, youth, and persons with respect.

This is a demanding position that requires maturity, reliability, and self-discipline. Career growth and advancement are encouraged through training and mentoring opportunities.

Please be advised that although medical cannabis has been legalized in the Commonwealth of Kentucky, due to other applicable state or federal laws, employees in this position are prohibited from using medical cannabis.

Responsibilities include, but are not limited to, the following:

• Provides professional administrative support to Juvenile Services District Supervisor (JSDS) and two Psychologist Licensed Program Administrators by developing, implementing and maintaining various complex activities and reports.
• Compiles, researches and develops complex information for monthly reports for the supervisors, managers and community or mental health staff.
• Implements and ensures district branches are in compliance with complex Quality assurance monitoring audits mandated by American Correctional Association.
• Maintains Quality Assurance vehicle car and service logs.
• Communicates and follows up with building maintenance issues.
• Tracks and enrolls all employees in mandatory department trainings.
• Purchases supplies and maintains complex documentation for procurement card purchases for district and two branches.
• Prepares and reviews complex personnel actions and documents.
• Provides new employee orientation to all incoming staff.
• Develops and maintains employee personnel files.
• Completes payroll for all employees accurately and in a timely manner.
• Maintains in-depth knowledge of personnel and payroll rules, regulations and policies, and disseminates information and materials as needed.
• Maintains an in-depth working knowledge of department rules, regulations and policies.
• Researches a variety of complex situations in order to provide technical assistance and advice.
• Receives and implements personnel directives and provides required training and/or technical assistance to management and staff regarding process changes.
• Reviews and submits travel vouchers to Central office in a timely manner.
• Assists supervisors in providing, reviewing and processing complex documents necessary for the employee evaluation system during the required timeframes.
• Completes and submits appropriate documents concerning Family Medical Leave (FML), Sick Leave Sharing (SLS) and workers comp.
• Answers phones and responds to emails in a professional manner.
• Routes calls and emails to appropriate staff.
• Completes all fire, tornado, and earthquake drills.
• Required to successfully complete the Department of Juvenile Justice Training Academy; which entails two weeks on-the-job training, four weeks (Monday – Friday) at the academy training location (Louisville, Kentucky). Overnight lodging and travel is required for the Handle with Care Self-Protection training and provided by the department.
• Required to successfully complete required Oleoresin Capsicum (OC) spray exposure training. As a condition of employment, employees will be subject to either direct or indirect exposure to OC spray, based on position and job responsibilities.
• Required to complete a required physical examination and receive medical clearance prior to participating in Handle with Care Self-Protection training and certification, which provides self-protection intervention strategies for safely working within a Group Home setting. The cost of the physical examination will be billed through the employee’s health insurance; however, any applicable co-pays will be reimbursed by the department.

Qualifications

• Graduate of a college or university with a bachelor's degree.
• Three years of professional, administrative, or business experience.
• Additional education will substitute for the required experience on a year-for-year basis.
• Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

Requirements

• NONE

Working Conditions

• Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

• This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

Contact Information

If you have questions about this advertisement, please contact Courtney Rondeau at [email protected] or 502-764-3301.

An Equal Opportunity Employer M/F/D