[Hiring] Administrative Assistant @SOLV Energy

Role Description

The Administrative Assistant will be responsible for performing a variety of clerical and general office tasks in support of the Services, Field Operations Department. This role is fully remote. Specific location details and expectations will be discussed during the interview process.

• Maintain professional manner with clients and employees
• Process warranty paperwork: process, track and communicate with manufacturers
• Coordinate field office trailers and order supplies
• Oversight and management of tool requests and tool inventory including new hire and PPE requests
• Maintenance: submit, track service requests and coordinate repairs with preferred vendors
• Coordinate and perform a range of division/department support activities; serve as a liaison with other divisions/departments
• Create shipping labels, schedule pickups, and track incoming/outgoing packages
• Manage & coordinate travel arrangements – airfare, car rental, hotel, conferences, off-site visits
• Update/distribute department communications
• Assist with department accounting (entails working with accounting and occasionally reaching out to Admins/PMs/Vendors/POC for further invoice information/coding)
• Coordinate events such as lunches, company events, drinks, and process payments
• Timely management of company-issued credit card and expense reports
• Establish, maintain, and update files, databases, records, and/or other documents as needed
• Other responsibilities as assigned

Qualifications

• High School Diploma or GED Equivalent
• Computer experience and Facilities ticketing experience preferred
• Effective communication and interpersonal skills
• Strong organizational skills and ability to manage multiple tasks with problem-solving ability
• Effective written/verbal English language communication skills, professional email and telephone manner
• Reliability, dependability, and flexibility
• Applicants must be legally authorized to work in the U.S. without requiring employer sponsorship now or in the future

Benefits

• Employees (and their families) are eligible for medical, dental, vision, basic life and disability insurance
• Employees can enroll in our company’s 401(k) plan
• Provided vacation, sick and holiday pay

Company Description

SOLV Energy is a leading provider of infrastructure services to the power industry, designing, building and maintaining utility scale solar, battery storage and high voltage substation projects nationwide.