[Hiring] Administrative Assistant 3 @Arizona Department of Administration

Role Description

Would you like to be part of an amazing team that makes Arizonans thrive? At the Arizona Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. The Department of Economic Security, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as an Administrative Assistant 3. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven.

This position provides high-level administrative, data management, and process support to ensure accurate, consistent and efficient business operations. Responsibilities include:

• Database reconciliation and maintaining data integrity.
• Developing and implementing standard work processes.
• Coaching and mentoring PRC AA2’s regarding adherence to standard work and accuracy in data entry.
• Providing verbal and/or written status reports to the manager.
• Developing and maintaining spreadsheets, databases, and/or tracking systems.
• Coordinating, facilitating, and attending various meetings.
• Maintaining an automated calendar and confidential files.
• Completing special projects independently.
• Ensuring compliance with DES, DDD, and PRC policies and procedures.
• Promoting a professional and customer service environment.
• Maintaining office equipment and supplies.

Qualifications

• Three (3) years of responsible administrative experience.
• Experience working in a government, regulatory, healthcare, or other highly structured environment.
• Experience with database reconciliation, data quality assurance, or records management.
• Experience developing or implementing standard work or business processes.

Requirements

• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
• Valid Arizona Driver’s License.
• Employees who drive on state business must complete any required driver training.
• Employees may be required to use their own transportation and maintain valid motor vehicle insurance and current Arizona vehicle registration.

Benefits

• Affordable medical, dental, life, and short-term disability insurance plans.
• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans.
• 10 paid holidays per year.
• Paid vacation and sick time.
• Paid Parental Leave - Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
• Deferred compensation plan.
• Wellness plans.
• Tuition Reimbursement.
• Stipend Opportunities.
• Infant at Work Program.
• Rideshare and Public Transit Subsidy.
• Career Advancement & Employee Development Opportunities.