[Hiring] Proposal Writer/Coordinator @Archesys Inc

Role Description

We are seeking a highly motivated, detail-oriented, and certified Proposal Writer to join our team in a remote, full-time capacity. The ideal candidate will be a full-cycle proposal expert, adept at managing, writing, coordinating, and editing complex proposals to secure new contracts and drive business success. This role is perfect for a self-starter who excels in a deadline-driven environment and has a passion for building winning responses.

Key Responsibilities

• Proposal Lifecycle Management
  • Lead and manage the end-to-end proposal development process for assigned opportunities, strictly adhering to all solicitation requirements and deadlines.
  • Facilitate kickoff meetings, manage proposal calendars, and track progress against milestones, ensuring seamless collaboration among all team members.
  • Research and analyze opportunities, assisting leadership and business development teams with critical Bid/No Bid decision-making.
  • Design, create, and maintain proposal templates, ensuring consistency and compliance. Manage and continuously update the boilerplate material and proposal content library for accuracy and quality.
• Writing, Editing, and Quality Assurance
  • Serve as a primary writer, developing clear, persuasive, and compliant narrative content, including technical, management, past performance, and security volumes.
  • Act as the central point of contact, efficiently coordinating input from Subject Matter Experts (SMEs), technical staff, and internal stakeholders.
  • Conduct rigorous editing, proofreading, and quality assurance checks to ensure consistency, grammatical accuracy, technical correctness, and absolute compliance with all solicitation instructions.
• Documentation and Growth
  • Develop and write supporting technical documentation and key appendices as required.
  • Participate in and drive lessons-learned sessions following submissions to implement continuous process improvements.
• Contracts and Operational Support (Cross-Functional)
  • Assist the Contracts team in the administration and lifecycle management of prime contracts and subcontracts, ensuring documentation is current and compliant.
  • Provide essential back office support and administrative assistance to the Executive and Business Development teams, including managing meeting logistics, maintaining shared calendars, and preparing presentation materials as needed.
  • Execute essential financial and administrative support tasks, including processing time card approvals and coordinating invoice management.
  • Develop and maintain external marketing materials, such as capability statements and solution briefs, to support ongoing business development efforts.

Qualifications

• Bachelor's degree in English, Communications, Marketing, Business Administration, or a related field, or equivalent practical experience.
• Minimum of 2 years of professional experience in proposal management, coordination, and technical writing, specifically focused on competitive contract responses.
• Proven track record and in-depth knowledge of Federal and State procurement processes (including FAR/DFARS knowledge) and successful response strategies.
• Direct experience within the Information Technology (IT) industry (e.g., managing proposals for software development, cloud services, cybersecurity, or managed services).
• Must possess current APMP Foundation Level Certification.
• Exceptional organizational, time management, and communication skills, with expertise in managing rigorous internal and external deadlines.

Requirements

• Additional proposal training certifications (e.g., ProposalTeam’s GovCon and Proposal Team Training).
• Experience responding to proposals for State, Local, and Corporate entities in addition to Federal contracts.
• A demonstrated growth mindset, positive outlook, and a goal-driven approach to proposal execution.
• Proficiency with common proposal development tools (e.g., SharePoint, MS Office Suite, content management systems).
• Strong leadership qualities, with the ability to collaborate effectively across cross-functional teams.
• Forward-thinking with a keen eye for identifying opportunities for innovation and improvement.
• Detail-oriented with a commitment to maintaining high standards of quality and efficiency.

Benefits

• Competitive salary and benefits package, including health, dental, and vision insurance reimbursement plan, a retirement plan, and generous paid time off.
• Opportunity to work with a talented team of professionals on exciting and innovative projects.
• Flexible work arrangements, including remote work options.
• Continuous learning and development opportunities, including access to training resources and professional development programs.
• A collaborative, inclusive work environment that values diversity and encourages growth.

Company Description

Join us at Archesys and be part of a team dedicated to delivering cutting-edge cloud solutions for clients in the public sector. Your expertise and passion for technology will help us continue to innovate and grow. We look forward to welcoming you to our team and supporting your success as a Proposal Manager.