[Hiring] Proposal Manager @Machinify

Role Description

This is one of the most consequential hires we'll make this year. Proposals are how we grow the business and how the market sees us — every response is a sample of how Machinify thinks, writes, and competes. Done well, it compounds: better wins, better content, better positioning the next time we're in front of a buyer.

You'll sit on the Marketing team and operate as the connective tissue across Legal, Product, Operations, Finance, Clinical, and our broader subject matter community. The work spans state and federal government procurements (Medicaid RAC, Employee/Retiree, MCO oversight, FFS recovery audit) and commercial health plan opportunities — and we need someone who can move fluently between the two.

This isn't a role for someone who wants to format templates. We need a builder — someone who treats every proposal as an opportunity to raise the bar on the next one, and who is genuinely excited about using AI to do that work better and faster than was possible a year ago.

What You'll Do

• Own the full proposal lifecycle, across government and commercial.
• Lead RFPs, RFIs, RFQs, and ITBs from intake through submission.
• Build an AI-first content engine.
• Orchestrate cross-functional SMEs.
• Tell the story. Hold the bar.
• Manage the process.

Qualifications

• 4+ years of proposal writing experience, including government healthcare RFPs.
• Direct experience with payment integrity, claims audit, or healthcare cost containment.
• Experience contributing to commercial health plan RFPs in addition to government work.
• Familiarity with proposal management tools and content library platforms.
• Strong written communication skills.
• An eye for storytelling.
• Strong project management instincts.
• Demonstrated ability to use AI tools meaningfully in your day-to-day work.
• Bachelor's degree in business, marketing, communications, or related field (equivalent experience considered).
• Comfort working independently in a fast-paced, deadline-driven environment.
• Proficiency in Microsoft Office Suite.
• Ability to travel at least quarterly for team offsites.

Requirements

• Builder mindset.
• Collaborative by default.
• AI-curious, not AI-credulous.
• Calm under deadline pressure.
• Team-first.

Benefits

• Work from anywhere in the US — Machinify is digital-first.
• Top medical, dental, and vision offerings.
• FSA / HSA.
• Tuition reimbursement.
• Competitive salary, 401(k) with company match, and meaningful equity.
• Flexible time off and additional health and wellness benefits.
• A trusting environment where you'll feel empowered to do your best work.
• Pay range: $85,000.00 – $95,000.00 USD + Annual Bonus.

Equal Employment Opportunity at Machinify

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace. Machinify is an employment at will employer.