[Hiring] Independent Contractor, Content Coordinator @Vaniam Group LLC

Role Description

The Contract Content Coordinator supports the Scientific team by executing high-quality, accurate content coordination tasks on an as-needed basis. You will play a key role in ensuring that scientific deliverables move efficiently from request through completion, maintaining quality, accuracy, and compliance standards throughout.

Key Responsibilities:

• Accurately transfer key information from submitted faculty materials into PowerPoint presentations
• Research and accurately track key opinion leader (KOL) information using multiple online resources and Microsoft Excel, and develop KOL bios
• Fact-check internally developed content against original scientific and clinical sources
• Provide accurate notetaking during internal and external meetings
• Link references for external compliance review
• Route content through project management software to and from other departments, tracking progress and helping address revisions
• Organize and maintain digital assets and project materials using cloud-based file systems, ensuring files are current, accessible, and appropriately structured
• Manage EndNote citation libraries, including database maintenance, reference accuracy, and formatting consistency
• Organize and contribute to a repository of deliverables
• Track responses to and develop transcripts from internal communications as needed
• Adhere to company policies, compliance standards, and editorial guidelines
• Liaise with scientific and cross-functional team members as needed to ensure project needs and deadlines are met
• Other duties may be assigned to help drive deliverables within this role.

Qualifications

• Bachelor's degree in a scientific field
• Strong interest in the life sciences and scientific communications
• Ability to communicate clearly and work collaboratively in a dynamic, virtual environment
• Highly proficient with the following computer programs and systems: MS Office Suite (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, Zoom or similar video conferencing tools, and cloud-based file servers, calendars, and messaging systems
• Experience using generative AI tools (eg, ChatGPT or similar), with ability to leverage these technologies effectively in a professional setting
• Excellent interpersonal, organizational, verbal, and written communication skills
• Ability to prioritize tasks, manage time efficiently, and maintain quality of work in a fast-paced, remote environment
• Ability to meet tight deadlines with a high standard of accuracy and attention to detail

Requirements

• 1+ years' experience working in medical or scientific communications
• Experience with software-based project management tools (eg, Workfront or similar)
• Familiarity with EndNote or other reference management software
• Interest in technical project management or operational workflow work