[Hiring] Project Specialist @AIT Worldwide Logistics

Role Description

The Project Coordinator will support a variety of cross-functional initiatives related to mergers & acquisitions (M&A), real estate portfolio management, and operations enablement. This position plays a key role in ensuring timely execution and documentation of project deliverables while gaining exposure to high-impact business processes. This role is remote based position, with candidates located on the East Coast preferred to support the business.

Responsibilities

• M&A Documentation & Project Coordination:
  • Support the development of project documentation, templates, and checklists (e.g., synergy tracking, station go-live, cross-selling readiness, change management).
  • Maintain and update project plans in response to lessons learned and post-project reviews.
  • Schedule and coordinate cross-functional meetings and maintain action logs.
• Real Estate Portfolio Support:
  • Assist with real estate demand management, including intake coordination and prioritization tracking.
  • Organize and participate in follow-up meetings with key stakeholders (Global Business Systems, IT Infrastructure, Marketing communications, HR, Finance & Accounting, Sales).
  • Update and maintain the locations database and corresponding Power BI dashboards used by sales and executive teams.
• Operations Training Support:
  • Coordinate with operational leaders to facilitate onboarding and knowledge transfer regarding field operations.
  • Track learning activities and develop an understanding of training timelines and milestones.
• Ongoing Support and Development:
  • Support continuous process improvement efforts and change management communication.
  • Gain eventual exposure to Contract Logistics (CL) and broader supply chain solutions.
  • Participate in cross-departmental special projects to deepen understanding of business infrastructure.
• May assist in other projects and processes as needed.
• Performs other duties as assigned.
• Complies with all policies and standards.

Qualifications

• Education: Bachelor's Degree in Supply Chain Management, Business Administration, Project Management, or related field (or equivalent experience).
• Experience: 1+ years project management experience.
• Knowledge, Skills, and Abilities:
  • Highly organized, detail-oriented, and eager to learn in a fast-paced environment.
  • Strong verbal and written communication skills; able to engage with multiple departments.
  • Proficient in Microsoft Office Suite and basic knowledge of Power BI or other data visualization tools is a plus.
  • Comfortable managing multiple tasks and maintaining attention to detail under time constraints.
  • Curious, proactive, and willing to learn and grow across multiple areas of the business.
  • General knowledge and understanding of freight forwarding.
• Licenses and Certifications: Certified Project Management Professional (PMP)-PMI - (Preferred).

Company Description

Join us at AIT, where we believe every day presents an opportunity to make a global impact! We’re problem solvers, driven by our curiosity and creativity, in endless pursuit of solutions for our customers. Together, we champion the strength of our global teams. And, as trusted advisors, we go above and beyond, working together in a supportive and collaborative environment to ensure customer satisfaction. Through the company's continued growth, we challenge ourselves to be better, continuously learning and growing in our dynamic environment. Helping others is at the core of our culture, join us in finding fulfillment by giving back to our local communities as the united team that is AIT. Find out what our people deliver.® means when you come move the world with us! Hear directly from our teammates at AIT Worldwide Logistics and make us the next stop on your career journey.