[Hiring] Project Officer, Centrally-Managed Projects @HealthX Partners

Role Description

The Project Officer provides day-to-day coordination and operational support for assigned projects, ensuring activities and deliverables are on time, within scope, and aligned with organizational objectives. The role works closely with internal teams, donors, partners, and stakeholders to support planning, implementation, monitoring, reporting, and administrative functions across multiple projects and/or sub-projects.

• Coordinate project activities, timelines, workplans, and deliverables.
• Track project milestones and proactively identify risks, delays, or resource needs.
• Support the development and maintenance of project documentation, including workplans, budgets, reports, meeting notes, and tracking tools.
• Monitor project expenditures and assist with budget tracking and forecasting.
• Prepare donor, management, and stakeholder reports by collecting and analyzing project data.
• Coordinate meetings, workshops, trainings, and stakeholder engagements, including logistics and materials preparation.
• Liaise with cross-functional teams to ensure alignment and timely completion of project activities.
• Support monitoring and evaluation efforts by tracking performance indicators and compiling results.
• Maintain organized project files and ensure compliance with organizational policies and donor requirements.
• Contribute to process improvements and the development of tools, templates, and best practices for project management.
• Represent the project team in internal meetings and provide updates on project progress.

Qualifications

• Bachelor's degree in Project Management, Business Administration, Public Health, International Development, Social Sciences, or a related field.
• 5 years related experience in a nonprofit, international development, or related environment.
• Experience supporting project planning, implementation, budgeting, reporting, and stakeholder management.
• Demonstrated experience managing or supporting USG-funded grants and contracts, with preference demonstrated experience supporting former USAID contracts and grants.
• Demonstrated ability to manage multiple priorities and deadlines simultaneously.
• Proven donor relationship management skills.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Teams as well as Claude/AI.

Requirements

• The expected salary range for this position is 53,733.00 (minimum) - 67,166.00 (midpoint) USD annually. Actual base salary compensation will be determined by factors such as qualifications, experience and training, education and certifications, internal equity, external market data, and budget.

Benefits

• Annual Paid Time Off: 25 vacation days, 4 floating holidays, 10 sick days, and paid holidays.
• Health: Medical, dental, and vision coverage, telemedicine for care on the go, access to Calm, Headspace, and Talkspace.
• Family Care: 12 weeks of paid parental leave, 12 weeks of Family Caregiver Leave.
• Financial Security: 403(b) retirement plan with full vesting in 90 days and up to 5% match, life insurance, access to International SOS, identity protection, and other smart financial tools.