[Hiring] Project Cost Administrator @Integra

Role Description

The Project Administrator provides essential administrative and financial support to ensure projects are delivered on time and within budget. This role acts as a primary liaison between project teams, accounts payable, and vendors, specifically managing project-related expenses, vendor compliance, and documentation.

What you will do?

• Accounts Payable (AP)
  • Review, code, and process incoming vendor invoices against project budgets.
  • Research and resolve invoice discrepancies with vendors and project managers.
  • Perform monthly vendor statement reconciliations to ensure all invoices and credits are captured and accounted for.
• Purchase Orders (PO)
  • Generate and track project-specific POs, ensuring they are categorized by the appropriate cost codes for accurate financial reporting.
  • Verify that all POs align with contract terms and approved project estimates.
• Compliance & COI Management
  • Collect and maintain up-to-date Certificates of Insurance (COI) for all subcontractors and vendors.
  • Ensure all vendor documentation (W-9s, COIs) is fully executed and compliant before releasing payments.
• Project Coordination
  • Maintain project folders with all relevant contracts, change orders, and financial records.
  • Assist in project setup, including creating cost codes and phase tracking.

Qualifications

• Experience: 3-5 years in project administration, accounts payable, or construction-related accounting.
• Technical Skills: Proficiency in accounting software (e.g., Deltek Costpoint, Procore), Microsoft Excel, and Google Sheets.
• Education: Associate’s degree in Accounting, Finance, or Business Administration preferred or relative experience.
• Competencies: Exceptional attention to detail, strong vendor relationship skills, and the ability to manage multiple project timelines simultaneously.

Benefits

• Performance-driven rewards – Competitive pay with incentive opportunities that recognize your results and contributions.
• Comprehensive healthcare – Medical, dental, and vision coverage that supports you and your family’s total well-being.
• Security and peace of mind – Life and disability insurance programs that provide protection when it matters most.
• Flexible benefits options – A variety of voluntary benefits so you can personalize coverage to fit your needs.
• Time to recharge – Generous paid time off to relax, travel, and maintain a healthy work-life balance.
• Investing in your growth – Education assistance and tuition support to help you build skills and advance your career.
• Planning for the future – Retirement and savings programs that help you achieve long-term financial confidence.

Company Description

At Integra, we’re driven by a vision to transform the data center industry. We specialize in delivering optimized turnkey solutions that bring together speed, quality, and reliability - helping our clients build and operate the mission-critical infrastructure that powers today’s digital world.

• Integra is a vertically integrated company - owning and managing every phase of the process from site selection and design to manufacturing, procurement, commissioning, and warranty.
• This approach allows us to move faster, solve challenges more efficiently, and deliver exceptional outcomes for our partners.
• What truly sets Integra apart is our people. We are a team of problem-solvers, engineers, builders, and operators who thrive on tackling complex challenges and delivering results.
• Our culture values collaboration, accountability, and continuous improvement - because in a rapidly evolving digital landscape, excellence and adaptability matter.
• Joining Integra means being part of a company that is shaping the future of data center infrastructure.