[Hiring] Project Coordinator @MGT

Role Description

The Project Coordinator will support Engagement Managers and consulting teams with day-to-day project coordination and administrative project management activities.

• Maintain project plans, timelines, task trackers, deliverable logs, and action-item lists.
• Monitor deadlines, track project milestones, and proactively follow up with team members on outstanding assignments.
• Participate in internal and client meetings, documenting key discussions, decisions, action items, and next steps.
• Prepare meeting agendas, coordinate scheduling and logistics, and distribute meeting materials and follow-up communications.
• Assist with project status reporting, including tracking deliverables, identifying potential risks, and communicating updates to project leads.

Data Management and Reporting responsibilities include:

• Perform data entry, validation, cleaning, and organization using spreadsheets, databases, and project management systems.
• Conduct basic quantitative analysis and summarize findings using Microsoft Excel and other analytical tools.
• Compile information from multiple sources into organized datasets, reports, presentations, and project materials.
• Develop, maintain, and update project trackers, dashboards, and recurring status reports.
• Perform quality assurance reviews to ensure accuracy, consistency, and completeness of project data and deliverables.
• Support research, information gathering, and other analytical activities as needed.

Document and Information Management tasks include:

• Organize and maintain project documentation, shared folders, document repositories, and collaboration platforms.
• Apply consistent file naming, version control, and document management practices.
• Maintain accurate and accessible records, including meeting notes, client materials, deliverables, and internal working documents.
• Assist with formatting, proofreading, and quality reviews of PowerPoint presentations, Word documents, and Excel workbooks.
• Create and maintain templates, standard operating procedures, and reusable project resources.
• Ensure consulting teams have timely access to accurate, current project information.

Project Operations and Administrative Support includes:

• Assist with project initiation, team onboarding, resource coordination, and project closeout activities.
• Support project financial administration, including time tracking, invoicing coordination, and maintaining project-related records.
• Update project management systems, resource trackers, and administrative databases.
• Coordinate operational requests and information sharing across internal departments and consulting teams.
• Identify opportunities to improve recurring processes, enhance project organization, and reduce administrative workload.
• Provide flexible operational support across multiple engagements, adjusting priorities based on evolving project and business needs.

Qualifications

• Exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills, including the ability to prepare accurate meeting notes, status updates, and professional correspondence.
• Strong proficiency in Microsoft Office applications, particularly Excel, PowerPoint, Word, and Outlook.
• Comfort working with spreadsheets, managing data, and performing basic quantitative analysis.
• Demonstrated ability to work independently, manage competing deadlines, and follow through on assignments with minimal oversight.
• Strong problem-solving skills, sound judgment, resourcefulness, and the ability to anticipate project needs.
• A proactive, service-oriented approach and commitment to supporting team effectiveness.
• Professionalism, discretion, and the ability to handle confidential client and organizational information.
• Adaptability and a willingness to learn new technologies, systems, and processes.
• A collaborative mindset and the ability to build effective working relationships across teams.

Requirements

• Bachelor's degree or an equivalent combination of education and relevant professional experience required.
• One (1) or more years of experience in project coordination, project administration, operations, consulting, or professional services preferred.
• Experience supporting multiple projects, teams, or stakeholders in a fast-paced professional environment preferred.
• Familiarity with project management and collaboration tools such as Smartsheet, Microsoft Teams, SharePoint, or comparable platforms preferred.
• Experience with project tracking, reporting, dashboard maintenance, or data management preferred.
• Exposure to time tracking, invoicing, project financial administration, or professional services management systems is a plus.
• Previous experience in management consulting, client services, or another project-based professional environment is preferred.

Benefits

• Flexible paid time off
• 5% 401K matching program
• Equity opportunities
• Incentive and bonus programs
• Up to 16 weeks of paid parental leave
• Flexible spending accounts
• Full-health benefits with base employee coverage fully funded, comprising:
  • Medical, dental, and vision coverage
  • Life insurance
  • Short and long-term disability coverage
  • Income protection benefits