[Hiring] Project Coordinator @Summit 7 Systems

Role Description

The Project Coordinator manages key administrative tasks along with client projects. Administrative responsibilities include:

• Client communication
• Pre-execution project documentation
• Project-based milestone tracking

Project management responsibilities include the coordination and completion of projects on time within budget and scope. The Project Coordinator will be responsible for performing duties under minimal supervision and will be required to provide reports to the Director of Program Management and VP of Professional Services. Project Coordinators have the opportunity to be promoted to a Project Manager based on successful completion of the PMP designation and satisfactory work performance.

Essential Functions:

• Coordinates project/program schedules for the Professional Services team and understands the impacts to each project based on resource availability.
• Oversees all aspects of projects, sets deadlines, assigns responsibilities while monitoring and summarizing progress of the project.
• Provides regular updates to the Director of Program Management, VP of Professional Services, and Managing Consultants on key tasks and issues.
• Attends and documents weekly project management meetings and ensures all documents and presentations are ready for review in a timely manner.
• Understands the various organizations involved in the project and their interests.
• Develops and maintains effective relationships with project team members, senior leadership, and stakeholders.
• Independently tracks and completes tasks and follows up on open items.
• Responds proactively to requests for information from within the organization, clients, and other key stakeholders.
• Documents and maintains records of current project plans, schedules, travel, and other administrative functions.
• Prepares and designs presentation-ready project reports using graphics and desktop publishing software; integrates word processing and spreadsheet files into reports.
• Prepares slides, overheads, and handouts for presentations or reports.
• Coordinates conference calls and meetings; records meeting minutes as needed or follows up on and reviews meeting minutes recorded by another team member.
• Other duties as assigned.

Qualifications

• Ability to assess priorities and operate in a flexible manner to meet the dynamic needs of the team.
• Strong analytic and communication (oral and written) skills necessary to interact with all levels of management.
• Attention to and precision with detail, comfort with financial data.
• Ability to work independently and process quickly while prioritizing work activities based on management's needs.
• Demonstrated experience in using computer-based tools including Trello, Visio, Project Professional, SharePoint, Office 2013 Suite, Web Conferencing software.
• All candidates MUST BE a U.S. citizen with the ability to pass an extensive background check. Proof of citizenship and eligibility to work must be provided immediately upon hire.

Requirements

• Intentions of acquiring a PMP.
• Individual with energetic, can-do approach to work, seeks out additional work and recommends ways to improve upon current activities.
• Background in an IT or Consulting organization.
• Prioritize client communication and respond quickly.
• Basic understanding of information technology design and development.

Benefits

• Excellent health benefits from BCBS.
• Ameritas dental benefits.
• Luxurious VSP vision benefits.
• 401k with company matching.
• 10 days' vacation, 7 days sick time.
• Bonuses and salary increase potential via our certifications plan.