[Hiring] Project Coordinator @People Partners

Role Description

We’re looking for a sharp, organized Project Coordinator (ClickUp & GoHighLevel) who knows that projects rarely keep themselves on track. You’ll be the person connecting the dots between people, priorities, deadlines, and deliverables—coordinating multiple projects from kickoff through completion and making sure commitments turn into completed work.

ClickUp will be your project command center, while GoHighLevel / HighLevel will help you keep client workflows, pipelines, contacts, and follow-ups moving. You’ll monitor progress, close loops, catch potential delays early, and make sure everyone knows what needs to happen next.

If an organized ClickUp workspace gives you an unreasonable amount of satisfaction, you may have just found your next role.

Key Responsibilities

• Coordinate multiple projects from kickoff through completion.
• Create, assign, monitor, and update tasks in ClickUp.
• Manage project timelines, dependencies, priorities, and due dates.
• Monitor outstanding and overdue tasks and follow up with owners.
• Track project progress and communicate status updates.
• Identify and escalate project risks, bottlenecks, and delays.
• Coordinate meetings and communication across clients, internal teams, vendors, and stakeholders.
• Document meetings, decisions, and action items.
• Track action items through completion.
• Support client onboarding and project implementation.
• Manage workflows, pipelines, contacts, tasks, and follow-ups in GoHighLevel / HighLevel.
• Maintain accurate and current CRM and project information.
• Support SOP documentation and workflow improvements.

Qualifications

• 2+ years of relevant experience in project coordination, project management, operations, or a similar role.
• Practical experience using ClickUp.
• Practical experience using GoHighLevel / HighLevel.
• Strong organizational and time management skills.
• Strong attention to detail.
• Ability to manage multiple projects and competing priorities.
• Strong follow-up and task completion skills.
• Clear and professional written and spoken English.
• Strong problem-solving skills.
• Ability to identify and communicate risks or delays early.
• Comfortable communicating with clients and internal stakeholders.
• Ability to work independently and productively in a remote environment.

Preferred Qualifications

• Experience in a digital marketing agency or a related environment, including:
• Client services
• Operations
• CRM administration
• Marketing project management
• Website or campaign delivery
• Customer onboarding
• Business process management
• Distributed or remote teams

Benefits

• Permanent Work-from-home setup
• Company-provided equipment
• Secondary Wi-Fi Modem
• 21 Leave Credits Annually - Leave benefits begin on Day 1.
• 100% conversion of UNUSED leave credits
• HMO on Day 1
• 13th Month Pay
• Monthly Gift Voucher
• Milestone Tokens (Birthday/Anniversary/Christmas).
• A Life Beyond the Screen #WorkLifeBalance.
• Active employee engagements physically such as Christmas Party & Team Building, and virtual events such as town-hall with prizes.