[Hiring] Program Administration Director @Guidehouse

Role Description

Direct Program Administration across a 500+ person federal services program, integrating workforce planning, onboarding, resource management, procurement support, subcontractor coordination, Security, PIV/GFE, and personnel lifecycle operations to maintain delivery readiness and contractual alignment.

• Lead financial operations analysis across subcontractor funding, labor utilization, burn-rate trends, budget performance, and resource forecasts.
• Identify delivery risks early and recommend corrective actions that support funding, staffing, and contract decision-making.
• Support financial forecasting, labor planning, funding monitoring, contract action tracking, and executive reporting for a multimillion-dollar federal portfolio.
• Translate budget, staffing, utilization, and performance metrics into actionable recommendations for senior leadership.
• Lead matrixed coordination across program leadership, finance, contracts, recruiting, security, technology, partner services, subcontracts, procurement, and federal stakeholders.
• Provide oversight and governance for Security, Personal Identity Verification (PIV) and Government Furnished Equipment (GFE) administration.
• Manage security-related compliance administration, including annual training completion, resource rosters, onboarding and offboarding requirements, records management, and recurring compliance reporting.
• Establish and continuously improve governance structures, reporting standards, and business processes.
• Report Program Administration status, operational risks, financial trends, staffing impacts, compliance metrics, and corrective action recommendations to executive and federal team stakeholders.

Qualifications

• Bachelor’s degree.
• Minimum of ten (10) years of progressive experience in program administration, onboarding, operations, personnel security, compliance support, subcontractor coordination, procurement support, and/or business process reengineering—preferably in a Federal/government contracting environment.
• Experience in managing team members in day-to-day activities and longer term career development.
• Experience working directly with Government stakeholders, internal teams, subcontractors, and business operations partners.
• Demonstrated ability to present and communicate information clearly to varied audiences.
• Experience identifying and applying process improvements, designing and documenting workflows, and developing standardized templates/job aids.
• Ability to coordinate procurement and subcontractor administration activities.
• Strong analytical and problem-solving skills.
• Expertise with Microsoft 365 tools—especially Excel and Word.
• Ability to analyze, summarize, and compile quantitative and qualitative information into accurate trackers, reports, and deliverables.
• Ability to perform highly detail-oriented work in a deadline-driven environment.
• Proven ability to collaborate effectively with staff from diverse backgrounds and skill sets.
• Excellent oral and written communication skills.
• Strong prioritization, time-management, and self-starter skills.
• Must be able to obtain and maintain a Public Trust clearance.

Requirements

• Project Management Professional (PMP) certification.
• Experience supporting large Federal or HHS contracts with complex onboarding, offboarding, security, PIV, GFE, subcontractor, and procurement coordination requirements.
• Experience coordinating with subcontractors, procurement, contracts, finance, and program leadership.
• Experience using SharePoint, Excel, Microsoft Forms, Power Automate, or similar tools.
• Experience developing job aids, standard operating procedures, process maps, templates, or communication guidance.
• Familiarity with the Federal Travel Regulation (FTR) and Government travel.
• Experience identifying process gaps and implementing practical improvements.

Benefits

• Medical, Rx, Dental & Vision Insurance.
• Personal and Family Sick Time & Company Paid Holidays.
• Parental Leave.
• 401(k) Retirement Plan.
• Group Term Life and Travel Assistance.
• Voluntary Life and AD&D Insurance.
• Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts.
• Transit and Parking Commuter Benefits.
• Short-Term & Long-Term Disability.
• Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities.
• Employee Referral Program.
• Corporate Sponsored Events & Community Outreach.
• Care.com annual membership.
• Employee Assistance Program.
• Supplemental Benefits via Corestream.
• Position may be eligible for a discretionary variable incentive bonus.