[Hiring] Growth Team Project & Operations Coordinator @Solution Community

Role Description

The Growth Team Project & Operations Coordinator works directly with the Growth Team Lead and Content Lead in the Fundraising & Marketing Division to organize, coordinate, and support projects across fundraising and marketing. This role helps turn team priorities into clear tasks, workable timelines, and consistent follow-through. Highly proficient in ClickUp, the coordinator maintains project workflows, administers shared databases, monitors progress, and helps team members stay aligned on responsibilities, deadlines, and dependencies.

The position supports collaboration across:

• Grants and foundations
• Corporate giving
• Individual giving
• Content creation
• Public relations
• Graphic design
• Advertising

Key Responsibilities

• Project Coordination & Progress Tracking
  • Closely collaborate with both leads to translate priorities into actionable project plans, task lists, milestones, and deadlines.
  • Coordinate ongoing work across fundraising and marketing, keeping task ownership, next steps, and dependencies clear.
  • Monitor progress, follow up on outstanding tasks, flag delays, resource gaps, or decisions requiring leadership attention.
  • Prepare concise progress updates that give team leads visibility into accomplishments, upcoming deadlines, and blockers.
  • Support team meetings by preparing agendas, recording decisions, and tracking action items.
• ClickUp Administration & Workflow Improvement
  • Maintain and improve the team’s ClickUp workspace, including project structures, task templates, statuses, dashboards, and recurring workflows.
  • Keep task lists accurate, current, and easy to navigate, reducing duplication and ensuring completed or outdated work is properly closed or archived.
  • Help team members use ClickUp consistently and effectively.
  • Identify opportunities to simplify processes and use appropriate automations to reduce routine administrative work.
• Database & Information Management
  • Maintain organized, accurate databases and trackers for funding opportunities, prospects, contacts, campaigns, and other team activities.
  • Coordinate updates with relevant team members and help establish consistent practices for data entry and maintenance.
  • Keep shared documents, project materials, and records accessible and connected to the relevant work.
  • Handle donor, prospect, and organizational information with appropriate care and confidentiality.
• Cross-Team Support
  • Coordinate shared timelines and handoffs between fundraising initiatives and the marketing activities supporting them.
  • Help organize requests for content, design, publicity, advertising, and campaign materials.
  • Track deliverables for fundraising campaigns and platform-user recruitment initiatives.
  • Provide practical administrative and coordination support as team priorities evolve.

Qualifications

• Strong working proficiency in ClickUp, including workspace organization, task management, dashboards, and workflow setup.
• Experience coordinating projects, administering team operations, or supporting multiple workstreams.
• Excellent organizational skills, attention to detail, and reliable follow-through.
• Ability to maintain databases, spreadsheets, and shared project records accurately.
• Clear, proactive communication and confidence following up with colleagues across different functions.
• Ability to recognize competing priorities, identify bottlenecks, and escalate issues appropriately.
• Comfort working independently while remaining closely aligned with team leadership.
• Familiarity with nonprofit fundraising, marketing, or volunteer-based teams is helpful.

What Success Looks Like

Team members know what needs to happen, who owns it, and when it is due. ClickUp and shared databases provide a dependable view of current work. Fundraising and marketing activities stay coordinated, blockers surface early, and team leaders have the information they need to guide priorities and maintain momentum.

Benefits

• Global collaboration with leaders and strategists from top global companies
• Meaningful impact on global causes and communities
• A vibrant, multicultural team spanning 70+ countries
• A supportive environment rooted in compassion, integrity, innovation, and collaboration
• Flexible work life with full autonomy
• Opportunities for personal and professional growth
• A formal recommendation upon successful completion of your volunteer term.