[Hiring] Organized Play Operations Coordinator @Pow Interactive Holdings Corp

Role Description

The Organized Play managers own their events. You own the machine that makes every one of them possible. Reporting to the Sr. Premier Play Manager, you are the operational backbone of our global competitive circuit, every Riftbound Regional, every Riftbound Continental, every Showdown Series, in every region of the world. When a venue is secured, a crew is staffed, prizing lands on time, a contract is signed and an invoice is paid, that is your work. Nobody sees the backbone when it works. Everybody feels it when it doesn't.

This is a global role: you serve our teams in North America, LATAM, APAC and EMEA alike, and you are the single point of consistency across all of them.

Key Responsibilities

• Event Backbone (Global): Prepare and maintain the operational foundation of every event on our global calendar (ship sheets, hotel bookings, venue files, and the pre-event readiness checklist).
• Venue & Partner Coordination: Handle the day-to-day coordination with our venue and event partners, driving the practical steps forward: requirements, availability, paperwork, timelines and follow-up.
• Internal Staffing Logistics: Coordinate internal staffing and crew logistics for our premier events (travel, accommodation, on-site scheduling and paperwork).
• Contract & Invoice Administration: Maintain the single source of truth for Organized Play contracts (broadcast, talent, cosplayers, venues, etc). Collect signatures, track expiry and renewal dates, process invoices.
• Prizing Logistics: Own the physical journey of prizing to every event worldwide: shipment planning, deadlines, tracking and inventory follow-up.
• Budget Tracking: Raise purchase orders, track event spend against budget, flag overruns early, and deliver regular reporting to the Sr. Premier Play Manager.
• Operational Records: Keep our Organized Play operations records clean and findable (folder structure, naming, versioning and archiving of ship sheets, contracts, invoices and event data).

Qualifications

• Relentlessly Organised: Ability to run multiple parallel deadlines across time zones without losing track.
• Detail-Obsessed: Ability to catch small errors before they become visible problems on event day.
• A Natural Follow-Upper: Comfortable pushing vendors, partners, and internal colleagues to hit dates.
• Calm Under Event Pressure: Ability to rebuild solutions when plans break down close to event time.
• Autonomous & Trustworthy: Works across distributed teams with minimal supervision and handles sensitive information with discretion.

Requirements

• Experience: 2+ years in event operations, event coordination, logistics, or a similar operational support role.
• Operational Toolkit: Strong Microsoft and Google Suite skills, with a focus on spreadsheet management.
• Admin & Finance Literacy: Hands-on experience with purchase orders, invoices, vendor paperwork and budget tracking.
• Languages: Native or fluent English (C1/C2) is mandatory; additional languages are a plus.
• Cultural Affinity (Bonus): Personal interest in Pop Culture, Video Games, or Entertainment is a plus.
• Mobility: Willingness to attend roughly one major event per quarter, including weekends, anywhere in the world.

Benefits

• Impact: Opportunity to make the competitive circuit operationally possible.
• Scope: A genuinely global role from day one.
• Culture: A passionate, international team where your voice matters.
• Compensation: Fixed Salary + Performance Bonus.
• Contract: 12-month fixed-term contract, renewable based on performance and business needs.
• Work Location: Seattle, WA preferred; remote will be considered for an outstanding candidate.