[Hiring] Operations Specialist @Internews Network

Role Description

The Operations Specialist provides hands-on support for day-to-day organizational and programmatic operations. The position coordinates operational activities, manages procurement and contract administration processes, organizes logistics, maintains systems and documentation, and ensures that tasks and deliverables are completed accurately and on time.

• Coordinate operational support for program activities, including procurement, contract administration, travel arrangements, events, training logistics, and other administrative requirements, in collaboration with program teams.
• Coordinate with program colleagues responsible for work plans, implementation schedules, and project trackers to identify and address operational needs.
• Provide operational and administrative support for project startup, transitions, extensions, and closeout.
• Work with program teams to identify operational challenges and resolve routine administrative or logistical issues.
• Coordinate with Finance and other functional teams to facilitate required operational arrangements, documentation, and approvals.

Qualifications

• 6+ years of relevant experience in operations, program coordination, procurement, contract administration, or administrative support; nonprofit or international development experience preferred.
• Demonstrated experience in hands-on operations, program coordination, procurement administration, contract administration, or administrative support.
• Strong organizational skills and demonstrated ability to manage multiple tasks, deadlines, and competing priorities.
• Proven ability to carry assignments from initiation through completion with limited day-to-day supervision.
• Proficiency with spreadsheets, shared documents, collaboration platforms, and operational tracking systems.
• Strong communication, problem-solving, documentation, and follow-up skills.
• High attention to detail, sound judgment, initiative, and a service-oriented approach.
• Ability to work collaboratively across departments, locations, and time zones.
• Ability to adapt to changing priorities.
• Ability to maintain confidentiality and exercise sound professional judgment.

Requirements

• Coordinate procurement activities in accordance with organizational policies, donor requirements, and established approval procedures.
• Gather specifications, obtain quotations or proposals, organize bid documentation, and maintain procurement records.
• Coordinate the preparation, review, routing, execution, and tracking of contracts and agreements.
• Maintain contract and procurement trackers, including key dates, deliverables, approvals, renewals, and closeout requirements.
• Follow up on vendor and consultant/contractor deliverables, outstanding documentation, and administrative requirements.
• Ensure procurement and contract files are complete, organized, and readily available for internal review, audits, and donor compliance purposes.
• Refer exceptions, contractual concerns, and decisions requiring formal approval to the appropriate functional leader.

Benefits

• Salary: $75,000 to $85,000
• Status: Exempt
• Location: Remote in United States
• Expected office hours are generally Monday through Friday from 8:30 am to 5:00 pm.