[Hiring] Operations Coordinator @Spark Climate Solutions

Role Description

Spark Climate Solutions is seeking a part-time Operations Coordinator to help keep day-to-day scheduling and administrative tasks organized and moving forward. This individual will be responsible for managing the Executive Director’s and organizational calendar, and provide additional support for meeting coordination, expense documentation, internal team gatherings, and event logistics. This role is a good fit for someone who enjoys keeping track of details and following through using established processes.

Qualifications

• 3+ years of experience providing administrative, scheduling, or coordination support.
• Experience managing calendars and coordinating meetings across multiple participants and time zones.
• Strong organizational skills, attention to detail, and reliable follow-through on deadlines, meeting details, and routine tasks.
• Clear, professional written and verbal communication skills, including communicating with external contacts and following up on missing information.
• Comfort using shared calendars, spreadsheets, presentation tools, and online meeting platforms, with the ability to learn new tools and follow established processes.
• Ability to work independently in a remote environment, keep track of assigned tasks, and communicate progress or capacity concerns.
• Sound judgment in handling sensitive information, asking clarifying questions, and recognizing when a decision needs approval.

Requirements

• Manage the Executive Director’s calendar, including scheduling, rescheduling, meeting details, and flagging conflicts.
• Maintain and update the organization’s calendar, provide support for key meetings.
• Own collection of pre-reads and dissemination of follow-ups for major internal meetings.
• Help coordinate meetings across staff and external partners.
• Help prepare slides for our organization’s All Hands and the weekly all staff email by collecting updates, formatting content, and sending reminders.
• Coordinate scheduling of brownbags (learning sessions for staff) by managing invitations and materials, with speaker introductions provided by team members.
• Support event administration by updating participant trackers, sending reminders, and making approved bookings or orders.
• Keep assigned trackers and documents current and flag missing information or upcoming deadlines.
• Upload the Executive Director’s receipts to Bill.com and follow up on missing expense documentation.

Benefits

• This contract role is 100% remote and open to U.S.-based contractors available.
• Compensation is $28–$38 per hour, depending on relevant experience, for up to 20 hours per week.
• This is a six-month, fixed-term contract with the possibility of transitioning to an employee position.
• Employee benefits are not included during the contract term.