[Hiring] Field Operations Director @InterVarsity Christian Fellowship

Role Description

To advance the purpose of InterVarsity, this position provides administrative and operational support to the assigned field supervisor, including office administration, event and meeting planning, records management, and initiation of internal and external communication. Work reflects Biblical standards of excellence, integrity, and partnership. This position exercises a wide degree of creativity, latitude, discretion, and independence to accomplish goals, objectives, and assignments.

Qualifications

• Annually affirm InterVarsity’s Statement of Agreement (Doctrinal Basis and Purpose Statement), as well as embrace InterVarsity’s Code of Conduct, affirmations on the ministry of women in InterVarsity, and statements on Biblical multiethnicity and human sexuality.
• Prior or current experience with InterVarsity as a staff member or student preferred.
• Bachelor’s degree or equivalent education/experience.
• Two or more years previous administrative, project, and event management experience preferred.
• Project management and event management certification desired.
• Working knowledge of Microsoft applications, including Word, Excel, PowerPoint, Outlook, Teams, Sharepoint, and Publisher.
• Familiarity with web-based applications and tools such as Google Docs, Zoom, Survey Monkey, Mail Chimp, and collaboration technology.
• Familiarity with social media tools such as Facebook, Twitter, Instagram, etc.
• Available to travel for business to local and out-of-town management meetings, including the triennial Urbana Student Missions Conference and National Staff Conference.

Requirements

• Be a maturing disciple of Jesus Christ: growing in love for God, God's Word, God's people of every ethnicity and culture, and God's purposes in the world.
• Maintain spiritual disciplines for personal and ministry growth.
• Model wisdom and maturity in the balance of family, church, and ministry life.
• At higher levels, may oversee and supervise assigned administrative and operational associates and volunteers.
• Manage daily, weekly, and monthly details of the office, including mail, filing, supplies, phones, and correspondence.
• Maintain files, mailing lists, meeting minutes, contacts, and staff/faculty/volunteer/ministry partner lists.
• Manage supervisor’s calendar and update assigned calendars with staff-related events and dates.
• Pay and record office-related invoices; prepare and submit expense and PCard reports to accounting.
• Manage office equipment including Proxe Stations, projectors, camcorders, and display boards.
• Create and manage assigned reports, presentations, and projects.
• Coordinate, plan and manage meetings and events and related resources.
• Negotiate with vendors for supplies and meeting/event logistics and process contracts related to same.
• Manage and track staff application materials, performance reviews, chapter affiliation submissions, Fall Field and Annual Field reports, alumni forms, and related materials.
• Act as Workday Learning Partner, enrolling and tracking completion of courses assigned to staff in Workday Learning, and related duties.
• Monitor the assigned territory’s work with the enterprise resource planning (ERP) and constituent relationship management (CRM) software.
• Act as contact between supervisor, team members, and other staff directors, leaders, staff, faculty, and students.
• Oversee compliance with national requirements, processes, and procedures.
• Prepare, direct, and coordinate information between supervisor, campus staff and/or staff on other teams.
• Expedite and manage communication with team members, staff, vendors, program participants and others as needed.
• Manage and develop content for social media; monitor social media trends.
• Website maintenance as assigned.
• Partner with Human Resources on staff applications and performance reviews.
• Partner with Accounting on budgets and expense reports.
• Partner with Legal on contractual matters.
• Partner with Advancement on ministry partner development.
• Draft and maintain various forms of correspondence and communication.
• Develop and maintain a funding base and prayer support.
• Raise a portion of salary in an amount or percentage agreed upon with supervisor.
• Communicate regularly with current and potential donors, churches, prayer support team members, friends, and family regarding ministry with InterVarsity.

Benefits

• 403(b) Retirement Savings Plan.
• 403(b) matching contributions.
• Dental insurance.
• Employee assistance program.
• Employee discounts.
• Flexible work schedule.
• Flexible spending accounts.
• Health insurance.
• Health savings account.
• Life insurance.
• Paid time off.
• Parental leave.
• Professional development assistance.
• Vision insurance.