[Hiring] Executive Assistant - Operations Manager Trainee @Assist World

Role Description

We are looking for an experienced Executive Assistant to work closely with the founder of a successful and growing business. This is not a traditional EA role focused purely on diary management and basic administration. The right person will become closely involved in the day-to-day running of the business, learn how everything works, take ownership of operational responsibilities and, over time, develop into an Operations Manager.

The immediate objective is to take a significant amount of operational work away from the founder so they can spend more time on clients, business development and strategic growth. Over the first 4–6 months, you will work closely with the founder to understand the business, take over recurring responsibilities, document processes and identify areas where the business can operate more efficiently.

As your knowledge and responsibility increases, the role will develop towards managing processes, people and day-to-day operations. Due to the working environment of this role, we will only be reviewing applications from British nationals at this stage.

Qualifications

• Previous experience as an Executive Assistant, Senior Administrator, Operations Assistant or similar
• Experience supporting a business owner, executive or senior leader
• Excellent written and spoken English
• Strong organisational and time-management skills
• Excellent attention to detail
• Confidence managing multiple priorities
• Strong communication skills
• Good judgement and discretion
• Experience working with a range of online business systems
• The ability to learn a business quickly and understand how its different parts fit together
• Experience with operations, project management, process improvement or team coordination would be highly desirable.

Requirements

• Manage the founder's inbox and day-to-day correspondence
• Handle routine client communications and follow-ups
• Manage calendars, meetings and appointments
• Prepare information and documentation ahead of meetings
• Keep track of outstanding actions and make sure nothing falls through the cracks
• Follow up with clients, suppliers and team members as required
• Take ownership of recurring administrative responsibilities
• Keep business administration organised and up to date
• Monitor outstanding tasks, deadlines and commitments
• Ensure documents are prepared, sent and filed correctly
• Maintain internal records and systems
• Coordinate information between the founder, clients and contractors
• Identify administrative bottlenecks and deal with them before they become problems
• Establish and maintain simple, effective processes
• Document existing processes and create SOPs
• Review how work is currently being completed and identifying improvements
• Manage recurring operational tasks without founder involvement
• Coordinate contractors and team members
• Monitor deadlines and deliverables
• Help manage workloads and priorities
• Maintain accountability across the team
• Identify issues and bring solutions rather than simply reporting problems
• Take responsibility for keeping the business running smoothly day to day

Benefits

• £30,000 - £35,000 a year
• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• NO TRACKER. NO PROBLEM

Company Description

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.