[Hiring] Business Operations Specialist @Arizona Department of Administration

Role Description

Would you like to be part of an amazing team that makes Arizonans thrive? At the Arizona Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork.

The Department of Economic Security, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as a Business Operations Specialist. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

Essential Duties and Responsibilities include but are not limited to:

• District liaison for providing technical support and direction on facilities related matters, which may include office moves, rebuilds, closures, etc. Maintain an up to date action list of all projects and timelines.
• Work through resolution provider authorization and/or provider service payment denials, which may include researching and putting in corrective action for any issues identified and elevated to the BOPS level.
• Manage district capital equipment by tracking and logging equipment and recommending replacement schedules as part of the budget process.
• Assume a share of the responsibility for processing regular district purchasing and supply request orders.
• Develop simple and edit moderately complex coding/queries using MS Access and SQL to customize and generate reports.
• Assist the Business Operations Manager in providing all fiscal and business management and direction for a large District.
• Perform as ACA approver for all District P.Card transactions.
• Provide troubleshooting and problem solving for complex purchasing needs for the District.
• Provide full backup support as needed to the District in absence of District Business Operations Manager and District Purchasing Specialist.

Qualifications

• Knowledge in principles and practices of operations/project and business management.
• Knowledge in federal rules and regulations as it applies to federally funded programs.
• Skills in intermediate code and query writing using MS Access and SQL.
• Ability to analyze and evaluate facilities/operations systems.
• Ability to handle confidential information with discretion.

Requirements

• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
• Valid Arizona Driver’s License. Travel may be required for State business.

Benefits

• Affordable medical, dental, life, and short-term disability insurance plans.
• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans.
• 10 paid holidays per year.
• Paid vacation and sick time.
• Paid Parental Leave - Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
• Deferred compensation plan.
• Wellness plans.
• Tuition Reimbursement.
• Stipend Opportunities.
• Infant at Work Program.
• Rideshare and Public Transit Subsidy.
• Career Advancement & Employee Development Opportunities.