[Hiring] Business Operations Coordinator @Hire Military

Role Description

The HireMilitary DoD SkillBridge / Career Skills Program (CSP) Internship is an approved SkillBridge Program under Dept. of Defense Instruction 1322.29 as enacted by 10 U.S.C. Sec 1143. Eligibility is restricted to members of the U.S. Armed Forces separating honorably with greater than 180 days of continuous Active Duty. SkillBridge/CSP period of eligibility is within the final 180 days of Active Duty service, and the SkillBridge/CSP must be completed prior to separation from Active Duty in the U.S. Armed Forces. HireMilitary DoD SkillBridge/CSP is open to members of all services, and all ranks and experience levels. Service members should fully review SkillBridge/CSP Position Description for individual opportunity requirements and qualifications.

SkillBridge participants participate in full time training with industry (40 hour work week) under military orders and are not eligible for compensation from HireMilitary or its partner host employers but will continue to receive all military wages and benefits for the period of the DoD SkillBridge/CSP enrollment.

DoD SkillBridge/CSP is fully compliant with FLSA, DBA, SCA, CSHSSA and all other pertinent Federal and State labor laws. For more employer information regarding DoD SkillBridge/CSP, please contact [email protected].

Qualifications

• Experience in bookkeeping, accounting, or a similar administrative or operations role
• Ability to track and manage administrative requirements across 100+ contracts
• Ability to prepare, issue, and track invoices
• Ability to follow up on and collect unpaid invoices
• Desire to take initiative, learn new skills, and pursue additional responsibility
• Strong organizational and communication skills
• Proficient in Microsoft Excel

Requirements

• Manage contract execution, filing, and document control.
• Maintain alignment between contracts, Salesforce, QuickBooks, invoices, and cash flow forecasts.
• Prepare, issue, and track invoices and milestone billings.
• Maintain accurate contract, revenue, backlog, and project financial records.
• Manage accounts payable from receipt of vendor invoices through QuickBooks entry and payment scheduling.
• Manage requests for Certificates of Insurance, insurance policy renewals, and insurance premium payments.
• Process payroll and benefits.
• Manage employee clothing and branded apparel.
• Schedule and book annual retreat travel and logistics using the company travel agent.
• Reconcile monthly credit card statements and expense reports.
• Support business licenses, registrations, and state compliance filings.

Benefits

• Competitive compensation
• Flexible work environment
• Professional development opportunities

Company Description

American Microgrid Solutions delivers onsite advanced power systems that improve security, savings, and efficiency for critical facilities. Microgrids combine power generation, energy storage, and advanced controls to reduce operating costs while increasing resilience and performance. From concept to commissioning, we provide a turnkey, hassle-free experience to meet your goals, budget, and schedule. We help you unlock this potential and maximize returns. Our mission is to give you tools to make you stronger. American Microgrid Solutions has developed solutions for more than 200 sites in 35 states.