[Hiring] Assets and Facilities Manager @Pitkin County

Role Description

The Assets and Facilities Manager provides strategic leadership and oversight of the County’s facilities, physical assets, and supporting teams. Oversees major asset planning, construction, renovation, and capital improvement projects. Serves as the primary liaison between the Assets and Facilities Division, Senior Management, County Departments, contractors, consultants, and other internal and external stakeholders.

Job Responsibilities

• Supervises and leads the managers responsible for facilities operations and maintenance, asset management, and project delivery.
• Establishes expectations, priorities, performance measures, and accountability for direct reports; provides coaching and development; and ensures effective coordination across division functions.
• Develops and leads the County’s strategic asset management program for County-owned facilities, infrastructure, and other physical assets, including long-range plans that identify capital needs, asset replacement schedules, and major maintenance requirements.
• Uses asset condition, performance, cost, and service requirements to inform capital and operational decisions.
• Oversees all activities related to the construction, repair, acquisition, disposition, and utilization of the County’s General Fund physical assets.
• Ensures appropriate project planning, management, inspection, quality control, and contract administration processes are established and followed.
• Leads the development, prioritization, and ongoing management of the County’s capital improvement and renewal program, including pre-planning, budgeting, and resource allocation.
• Manages grant funding, including reporting and closeout.
• Represents the County with interested parties to negotiate agreements for construction projects and asset management.
• Resolves problems and studies potential changes that impact the County.
• Acts as liaison between agencies involved in multi-jurisdictional projects and programs.
• Collaborates with internal and external partners, including Procurement, consulting engineers, planners, landscape and building architects, owner’s representatives, and contractors.
• Represents the County at project progress meetings and monitors compliance with building and safety codes and regulations.
• Develops operating and capital budgets, monitors expenditures, and implements mid-course changes when necessary.
• Identifies cost-saving opportunities; assembles and presents complex statistical and financial information.
• Formulates specifications, develops RFPs and contracts, and executes bidding, review, selection, and negotiation processes for procurement of services.
• Supports the relationship between Pitkin County government and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and County staff.
• Maintains confidentiality of work-related issues and County information; performs other duties as required or assigned.

Qualifications

• 3+ years experience as a Supervisor or Lead in a department or function.
• 5+ years progressively responsible experience in asset management, facilities management, capital project planning and management, or a related field.
• Bachelor's Degree required in engineering, construction management, or related field or equivalent combination of education and experience.
• Project management certification (PMP, CCM, or equivalent) preferred.
• Must possess a valid Colorado Driver’s License and acceptable Motor Vehicle Record.

Requirements

• Knowledge of professional and technical writing methods and practices.
• Project planning and management principles, practices and methods.
• Fiscal and budgetary management and tracking.
• Organizational and community planning.
• Public policy processes.
• Capital improvement planning and capital project delivery.
• Contract administration and public procurement.

Skills

• Managing staff, delegating tasks and responsibilities, and providing coaching and feedback.
• Communicating effectively both verbally and in writing.
• Handling multiple tasks simultaneously, under pressure, and in emergency and stressful situations.
• Working efficiently both independently and as part of a team.
• Organizing and prioritizing work to meet deadlines.
• Developing, understanding, interpreting, and communicating policies and procedures.
• Establishing and maintaining effective working relationships.
• Strategic and long-range planning.
• Developing and managing operating and capital budgets.

Physical Demands and Working Environment

Work is performed in a standard office environment with some work being performed at construction sites and various County properties. Field work may require walking on uneven terrain, climbing stairs and ladders, wearing personal protective equipment, and exposure to weather, noise, and active construction conditions. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. The employer retains the right to change or assign other duties to this position.