[Hiring] Care Navigator @Headway

Role Description

Headway is building a new Care Navigation & Triage program to help patients leaving emergency departments, inpatient psychiatric units, and partial hospitalization programs get connected to the right mental health care, quickly and safely. The weeks after discharge are among the highest-risk periods in a patient's care, and connecting patients to follow-up care during that window can make a real difference. As a Care Navigator, you'll coordinate each patient's path from hospital referral to a confirmed first appointment. You'll be the main point of contact for hospital partners and patients, working with a licensed Clinical Assessor, and you'll help shape a program that's still being built.

This is a part-time, remote contract role.

Qualifications

• At least 2 years of experience in behavioral health care coordination, case management, patient navigation, or hospital discharge planning.
• Comfortable working with patients who have recently been discharged and may be in distress, knowing when to bring in clinical support.
• Highly organized and able to manage a high volume of referrals and follow-ups with tight turnaround, without dropping details.
• Clear, warm communicator with patients, hospital staff, and providers.
• Persistent and resourceful at solving practical barriers to care, such as insurance, transportation, and access to community resources.
• Energized by building something new, and comfortable with workflows that will change as the program grows.
• Familiarity with insurance and community resources in Missouri or Virginia is a plus.

Requirements

• Receive referrals from partner hospitals and act as the main contact for their discharge planners and care teams.
• Route each referral using set guidelines and a triage protocol, either straight to a Headway provider or to a Clinical Assessor for evaluation.
• Schedule patients with the Clinical Assessor, then book them into the level of care the assessor recommends: a Headway provider, a specialty program, or a community resource.
• Follow up to confirm patients attended care, and step in quickly if an appointment falls through.
• Connect patients to practical support (transportation, food, insurance, and benefits questions) and coordinate between their providers.
• Build and maintain a list of local referral resources in each market.
• Follow escalation protocols and bring in clinical staff right away when a patient may be in crisis. Level-of-care decisions are made only by licensed clinicians.
• Document interactions with patients and complete all work within Headway's designated systems, following HIPAA and Headway's privacy and confidentiality requirements. Patient information is never stored or kept outside those systems.

Benefits

• Hourly rate of $43.50.
• Minimum commitment of 20 hours per week.
• Must set up or have an existing LLC or S-Corp.

Company Description

1 in 4 people in the US have a treatable mental health condition, but most providers don't accept insurance, making therapy too expensive for most people. Headway’s mission is to fix this by building a new mental healthcare system everyone can access. We started by solving the biggest barrier to care: insurance. The admin work - credentialing, claims, payment reconciliation - is a nightmare. We've automated that. But we're going further. Over 90,000 providers across all 50 states run their practice on our software, serving over 2.6 million patients. We are building the best tools for therapists to run their entire practice, reimagining the experience of finding a therapist, and investing in the platform foundations to enable this at scale, and building much of it with AI. We aren't just a billing layer; we are becoming the platform where care actually happens. We're a Series D company with $325M+ in funding (a16z, Accel, Spark Capital, etc.), looking for exceptional people to help us achieve this mission. We want your time here to be the most meaningful experience of your career. Join us, and help change mental healthcare for the better.