[Hiring] Webinar Reminder Coordinator @HRS Talent Solutions

Role Description

The Webinar Reminder Coordinator supports the process of sending correct joining instructions for webinars at the right time. Responsibilities include:

• Following an approved communication schedule.
• Checking attendee records.
• Preparing or sending standard online reminders.
• Noting replies for the event team.
• Distinguishing attendee questions from unsubscribe requests.
• Keeping individual replies in the proper record.
• Providing short, accurate summaries of unresolved issues.
• Ensuring reminders reflect the event's current date and registration status.
• Connecting questions to online registration records.

Qualifications

• Event reminders or office administration experience is helpful.
• Comfortable with dates, online lists, and short written replies.
• Ability to pause when two sources disagree.

Requirements

• Review the current registration and reminder schedule.
• Check a sample of attendee records before a planned send.
• Prepare approved email and calendar reminders in the assigned platform.
• Verify event date, time zone, and joining link against the organizer's source.
• Record attendee questions and responses in an online tracker.
• Send technical or content questions to the designated team member.
• Respect communication preferences and remove a person only under approved rules.
• Confirm that the event owner has authorized a scheduled send.

Benefits

• Remote work with part-time or full-time possibilities.
• Training on the company's email platform, timing rules, and event process for newcomers.
• A home office or another private workspace is suitable for attendee data.

Application Steps

• Provide an example of coordinating an online meeting or keeping a group informed before an event.
• Explain the details checked before a message went out.
• Applicants proceeding to the next stage may need to complete a form on the company’s website.