[Hiring] Marketing Coordinator @Extenteam Client Roles

Role Description

This role serves as a key contributor to marketing initiatives through advanced analysis, project execution, and strategic problem-solving. The team member collaborates with team and project leaders and independently manages assigned initiatives while identifying opportunities to improve marketing performance and operational efficiency.

Your Main Responsibilities:

• Executes and manages marketing projects and initiatives that support business objectives, brand awareness, lead generation, and resident engagement.
• Develops, maintains, and optimizes marketing content across multiple channels, including web, email, print, social media, digital advertising, and point-of-sale materials.
• Collaborates with marketing leadership, cross-functional partners, and external vendors to execute marketing programs and achieve project objectives.
• Exercises independent judgment in managing assigned tasks, prioritizing work, and making recommendations to improve marketing effectiveness.
• Supports project leads by providing analytical expertise, identifying risks, and recommending solutions to complex business challenges.
• Proactively identifies process inefficiencies and opportunities for improvement; develops and implements solutions that enhance team productivity, consistency, and results.
• Coordinates the development, review, and fulfillment of marketing materials and creative assets while ensuring brand consistency and quality standards.
• Partners with apartment communities, field leadership, and internal stakeholders to support marketing communications and business objectives.
• Owns end-to-end execution of defined initiatives or workstreams.

Photography Coordination

• Coordinate photography scheduling across the full property portfolio, including property transitions, ongoing marketing needs, other department projects, and special initiatives, with a focus on meeting fast-moving deadlines.
• Manage day-to-day communication with photographers, vendors, community teams, and internal stakeholders, providing timely updates and proactively following up on outstanding items.
• Track multiple photography projects simultaneously from scheduling through final delivery, maintaining accurate project details, deadlines, and status updates.
• Review photography deliverables with strong attention to detail, identifying quality issues, missing assets, or inconsistencies and quickly coordinating resolutions.
• Organize, format, and distribute final photography assets accurately and efficiently to ensure teams have the materials they need on time.
• Identify workflow challenges and recommend practical solutions, vendors, or tools that improve turnaround time, organization, and efficiency.

Signage Coordination & Installation

• Coordinate signage projects across the property portfolio from initial request through production and installation, maintaining close attention to project details and deadlines.
• Manage day-to-day communication with signage vendors, community teams, and internal stakeholders, ensuring requirements, changes, approvals, and timelines are clearly communicated.
• Track quotes, proofs, approvals, production, shipping, and installation across multiple concurrent projects, proactively following up to keep work moving and prevent delays.
• Carefully review signage specifications and proofs for accuracy, completeness, and brand consistency before projects move into production.
• Quickly troubleshoot production, vendor, site, or installation issues and coordinate solutions to minimize impact to project timelines.
• Confirm installations are completed accurately and on time, coordinating corrections or outstanding items when necessary.
• Explore new vendors, tools, and processes that can improve turnaround time, communication, reliability, and overall workflow efficiency.

Communication & Coordination

• Communicate effectively with internal teams, vendors, and stakeholders.
• Ensure timely completion of tasks.
• Maintain strong cross-functional relationships to support execution.
• Communicate tasks, priorities, and updates clearly to ensure team understanding.
• Ensure follow-through on deliverables and commitments.

Quality & Accountability

• Deliver accurate, high-quality work with minimal oversight.
• Consistently meet deadlines and manage competing priorities.
• Demonstrate ownership from project initiation through completion.
• Propose actionable solutions to improve team efficiency and execution.
• Support implementation of process improvements in partnership with leadership.

Qualifications

• Internet speed minimum 30mbps: Needs to be Wired (Buy a dongle if no LAN port).
• i5 11th Gen or higher.
• Windows 11 / MacOS Catalina or higher.
• Minimum of 8 GB RAM.
• Private and quiet dedicated home office area (no roosters, dogs, children's noises in the background).
• Back-ups in case of power or internet provider interruptions.
• Good headset and webcam (preferably noise-canceling headset).

Benefits

• Competitive Salary — We offer a competitive salary that reflects the candidate’s experience, skills, and responsibilities.
• Remote Work — This role is 100% remote, allowing flexibility and eliminating daily commute.
• Paid Time Off — Standard leave entitlements (vacation, sick leave, vacation leave) for rest and well-being.
• HMO Coverage — Company-provided HMO plan, offering access to medical services via accredited hospitals and clinics under a Health Maintenance Organization.