[Hiring] Content and Programming Coordinator @Hyve Group Ltd

Role Description

We are looking for a highly organized, detail-oriented coordinator to support the administrative and logistical aspects of the speaker journey. This execution-focused role coordinates speaker onboarding, communications, assets, schedules, travel, and event materials to help deliver a seamless experience. The position does not include content development or speaker selection.

• Coordinate speaker onboarding and collect required materials, including headshots, bios, company logos, and session descriptions.
• Manage speaker communications, including deadlines, reminders, and follow-ups.
• Add and organize speaker assets in SharePoint.
• Create and maintain agenda and speaker pages.
• Create and manage Speaker consent forms for event and podcast (via Adobe).
• Coordinate with the registration to register speakers and their support staff.
• Work with the programming team to update the Speaker Booklet and Guidebook.
• Maintain the online Speaker Resources page.
• Collect and organize speaker presentations for internal review and production.
• Compile and verify speaker and session information for use in marketing and communications.
• Coordinate content preparation meetings and onboarding calls for speakers and stage hosts.
• Manage the onsite hair and makeup schedule and send appointment invites to speakers.
• Send out invitations to speakers and their teams confirming technical rehearsal slots.
• Coordinate speaker travel as needed, including airfare, ground transportation, and hotel accommodations.
• Provide onsite production support by verifying room and stage setup, confirming the correct presentations are loaded, and ensuring speakers and stage hosts are present and prepared.
• Pitch in as needed to help create a fantastic experience for speakers, sponsors, and attendees, including support for general logistics activities.

Qualifications

• Minimum 2-3 years of relevant professional experience.
• Excellent written communication skills, with the ability to correspond professionally with senior-level executives and their teams.
• Strong organizational skills and attention to detail.
• Experience creating and managing spreadsheets and doing data merges.
• Ability to solve problems quickly and exercise sound judgment while managing detailed logistical tasks.
• Strong commitment to quality, accuracy, and the speaker experience.
• Self-motivated and able to manage multiple priorities in a fast-paced, deadline-driven environment.
• Interest in marketing, adtech, martech, and the creator economy.
• Ability and willingness to travel to the event.
• Availability to work occasional evenings and weekends, particularly in the lead-up to and during the event.

Requirements

• Up to $60,000-$65,000 based on experience.
• This position will be eligible for a competitive bonus.
• Full medical, dental, vision package to fit your needs.
• Retirement plan with company match (401K).
• Competitive vacation policy.
• Location: Remote.