[Hiring] Patent Docketing Specialist @Aurora Patents

Role Description

Aurora Patents is seeking an experienced patent docketing professional to take primary ownership of our U.S. and International patent prosecution docket.

As Aurora's primary docketing professional and authority, you will independently own the integrity, administration, monitoring, and day-to-day operation of the firm's patent prosecution docket. This is not simply a data-entry, calendaring, or niche specialty position. We are looking for someone who understands patent prosecution well enough to independently review correspondence, identify and calculate deadlines, verify the accuracy of our docket, spot inconsistencies, and make sure nothing falls through the cracks.

Your primary responsibility will be owning the integrity and day-to-day hands-on operation of Aurora's patent prosecution docket, including:

• Docket Ownership & Deadline Management: Review and analyze incoming and outgoing correspondence relating to U.S., PCT, and foreign patent prosecution; identify, calculate, enter, update, and clear statutory and procedural deadlines; monitor upcoming deadlines; and proactively ensure responsible team members are aware of required actions.
• Correspondence Intake & Triage: Manage the intake and triage of USPTO, WIPO, foreign associate, client, and practitioner correspondence, ensuring information is routed appropriately, docketed accurately, and acted upon in a timely manner.
• Independent Docket Verification: Review prosecution status and official records using Patent Center, WIPO/PATENTSCOPE, EPO Register, foreign patent office resources, and other appropriate sources to verify bibliographic information, priority claims, application status, and outstanding deadlines.
• Quality Control & Auditing: Conduct routine quality-control audits of docket entries, deadline calculations, bibliographic information, and matter status. Reconcile the docket against official records and source documents, investigate discrepancies, and drive issues through resolution.
• Docket Reporting & Follow-Through: Prepare and maintain useful reports showing upcoming deadlines, outstanding actions, portfolio status, and other information needed by practitioners and management.
• Matter Intake & Transfers: Establish and verify docket records for new applications, new clients, and transferred matters, including reconstructing prosecution histories where necessary.
• Process Ownership & Improvement: Help us continuously improve docketing procedures, checklists, controls, and workflows.
• Patent Portfolio Support: Work closely with our patent practitioners and prosecution paralegals to keep portfolio information accurate and current.
• Procure Signatures: Secure signatures on important filing and patent prosecution documents for the filing paralegal and outside law firms associated with our clients.
• Patent Application & Prosecution Filings: As needed, prepare and file U.S. and international patent applications and prosecution documents.

Qualifications

• Experienced Patent Docketing Professional: Significant experience independently docketing U.S. and international patent prosecution matters, ideally with 4+ years of patent prosecution support experience.
• Deadline Expert: Ability to identify and calculate patent prosecution deadlines from source correspondence.
• Prosecution Fluent: Comfortable with the lifecycle of U.S., PCT, and foreign patent applications.
• Experienced with Official Patent Systems: Familiarity with Patent Center and resources like WIPO/PATENTSCOPE, EPO Register, Global Dossier.
• Quality-Control Minded: Routine reconciliation of information against source documents.
• Technology Comfortable: Experience with a dedicated IP docketing system; AppColl experience preferred.
• An Effective Sleuth: Ability to locate bibliographic and prosecution information from various jurisdictions.
• Hyper-Organized, Crisp Communicator: Manage multiple deadlines and communicate clearly.
• Hungry for Autonomy: Self-direct and prioritize tasks effectively.
• Proactive: Drive issues to resolution and communicate risks.
• Detail-Focused: High level of attention to detail and accuracy.
• Willing to learn: Ability to learn filing procedures as needed.
• Highly Collaborative and People-First: Enjoy supporting practitioners and clients.

Benefits

• Fully remote, full-time role with a flexible workweek.
• Salaried for a guaranteed 40 hours per week; straight-time overtime paid for any hours above.
• Full-time salary range: $85,000-$100,000.
• 401k with match, paid time off, and profit sharing.
• No medical insurance currently offered.