[Hiring] Paralegal / Contract Manager @WEKA

Role Description

WEKA's Legal team supports a fast-moving sales organization, a growing partner and neocloud business, and a product that runs inside some of the world's most demanding customer environments. We are hiring a Paralegal / Contract Manager to be the operational backbone of that work: the person who keeps contracts moving from request to signature and keeps the legal function organized, measurable, and efficient.

This is a hands-on role for a non-attorney. You will handle first-pass contract reviews and redlines within established playbooks, own the workflows in our contract management system, and support the team's day-to-day operations, including outside counsel invoice review and other legal operations work. You will work closely with Sales, Finance, Procurement, and other business teams, and you will know when a question needs an attorney and route it quickly with the right context.

You will report to the General Counsel and work alongside the legal team. The ideal candidate is detail-obsessed, process-minded, and business-savvy. They enjoy making systems work better, give clear answers instead of reflexive escalations, and use AI and automation to take manual work off the team's plate.

Key Responsibilities

• Contract Review & Support:
  • Review and redline standard-form agreements, including NDAs, order forms, SOWs, amendments, vendor agreements, and routine customer and partner paper, using WEKA's playbooks and approved fallback language.
  • Respond directly to routine contract questions from the business that do not require attorney involvement, and escalate non-standard terms to the appropriate attorney with a clear summary of the issue and your recommendation.
  • Prepare agreements from templates, manage version control, coordinate approvals, and drive documents through signature.
  • Compile deal context for attorneys on larger matters, such as prior agreements, negotiated positions, and open issues.
• Contract Lifecycle Management & Legal Operations:
  • Administer WEKA's contract lifecycle management system, including workflow design and configuration, templates, approval routing, e-signature, and repository organization and data integrity.
  • Serve as a front door for legal requests: triage by urgency and complexity, route to the right owner, and track requests to completion.
  • Track key dates, renewals, and post-signature obligations, and give business owners proactive notice.
  • Build and maintain contract templates, playbooks, checklists, and self-service resources in partnership with the attorneys.
  • Build reporting and metrics, such as turnaround times, request volumes, and bottlenecks, that help the team see where time is going and where to improve.
  • Identify manual or repetitive work and improve it through better process, automation, and AI tools.
• Outside Counsel & Budget Support:
  • Review outside counsel invoices against engagement terms and billing guidelines, flag discrepancies, and coordinate approvals with the legal team and Finance.
  • Track legal spend by matter and firm, and help prepare budget and forecasting inputs.
  • Help onboard outside counsel and keep engagement letters, rate information, and matter records organized.
• Other Legal Operations Support:
  • Support compliance and diligence activities as needed, such as responding to customer and partner diligence requests, supporting trade compliance screening, and maintaining corporate and entity records.
  • Maintain legal department records, internal knowledge resources, and policy and template libraries.
  • Support special projects across the legal team and the broader business, including support for transactions and audits.

Qualifications

• 5+ years of experience as a paralegal, contract manager, or legal operations professional at a law firm, in-house legal department, or technology company, with substantial hands-on experience reviewing and redlining commercial contracts.
• Strong working knowledge of common commercial terms (confidentiality, limitation of liability, indemnification, IP, payment, termination) and the judgment to recognize when a term falls outside the playbook and needs attorney review.
• Hands-on experience administering a CLM platform, including workflows, templates, and reporting.
• A track record of producing accurate, well-organized work under deadline pressure.
• Clear writing and the ability to explain contract issues to non-lawyers in plain language.
• Bachelor's degree or equivalent practical experience.
• Sound judgment handling sensitive and privileged information.

Requirements

• Business Judgment: You understand what matters in a deal, resolve what you can, and escalate what you should, with enough context that the attorney can act immediately.
• Process Builder: You are energized by turning an ad hoc process into a clean, repeatable one.
• Ownership: You follow every request to completion without being chased, and you spot problems before they surface.
• Stakeholder Partnership: You build trust with Sales, Finance, and Procurement by being responsive, practical, and easy to work with.
• Data Orientation: You are comfortable working from metrics and dashboards to show how the contracting process is performing.
• Comfort with AI Tools: You use AI to speed up review, drafting, and routine administration, and you understand its limits and the need for human review.

Preferred Qualifications

• ABA-approved paralegal certificate.
• Experience with SpotDraft or a comparable CLM platform, and with building reporting and automation.
• Experience in enterprise software, infrastructure, data storage, cloud, HPC, or AI.
• Familiarity with software licensing, SaaS, reseller, and hardware or appliance transactions.
• Experience with legal spend management, e-billing, or outside counsel invoice review.
• Familiarity with export controls and sanctions screening, or with corporate entity maintenance.
• Notary Public commission (CA), or willingness to obtain one.

Benefits

• Competitive compensation including bonus and equity participation.
• Comprehensive benefits such as Medical, Dental, Vision, Life, 401(K), Flexible Time off (FTO), sick time, and leave of absence as per the FMLA and other relevant leave laws.