[Hiring] Paralegal Administrator @Spektrum

Role Description

We are looking for personnel to join our team and support key client projects.

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners.

The NCIA provides a wide range of services, including:

• Cyber Security: Advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: Development and maintenance of systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: Services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: Services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: Management of NATO's information technology infrastructure, including databases, applications, and servers.

The NCI Agency needs to build and maintain a high-performance engaged workforce, consisting of:

• NATO International Civilians (NIC)
• Military (Mil)
• Interim Workforce Consultants (IWC)

Role Duties and Responsibilities

• Consolidate and publish information on LAWFAS:
• Define publishing workflows
• Upload and collect missing/new documents
• Review uploaded documents
• Complete metadata
• Publish reviewed documents to authorized users
• Curate information in the LAWFAS platform consistent with organizational policies and procedures for records and knowledge management and best practices.
• Provide document search and related legal research support services to OLA and other authorized LAWFAS users.
• Provide subject matter expert advice to guide LAWFAS development.
• Capture user requirements and produce use cases to guide LAWFAS functional enhancements.
• Provide subject matter expert technical support in LAWFAS project meetings.
• Develop collaboration workflows and/or workspaces for ACO OLA and other NATO entities.
• Prepare test scenarios for formal testing of LAWFAS developments.
• Archive OLA letters, agreements, and other key documents.
• Provide help desk assistance to LAWFAS users.
• Develop LAWFAS data import and export services, and prepare required reports.
• Develop and maintain reference data, templates, business rules, and workflows.
• Develop technical solutions in liaison with appropriate NCIA staff.
• Develop LAWFAS sites to facilitate access to SHAPE and HQ SACT Central Repositories.
• Develop and prepare statistical analyses of LAWFAS data.
• Assist in the preparation and development of protocol and conference-related activities.
• Create and maintain LAWFAS knowledge management resources.
• Provide LAWFAS user training.
• Perform other related paralegal and administrative support of OLA collaborative platforms and processes.

Qualifications

• Competency in records and knowledge management and document library curation.
• One year of experience in the last three years in supporting a common document repository and collaborative tool comparable to LAWFAS.
• Practical experience in the design, development, implementation, testing, and maintenance of a document repository or knowledge management system.

Requirements

• Work will be conducted in English, both oral and written.
• High level of English equivalent to or higher than NATO Standardised Level Profile 3, 3, 3, 3 (Listening, Speaking, Reading and Writing).

Desirable

• Experience working in or with NATO.
• Professional knowledge of French language (STANAG 6001).
• Experience or training in databases.
• Capable of working harmoniously and tactfully in a multi-national, multi-cultural environment.
• Good communications skills.
• Capable of working independently.
• Capable of effectively liaising with military and civilian senior management personnel.

Working Location

Mons, Belgium

Working Policy

Offsite

Travel

Some travel to other NATO sites may be required.

Security Clearance

Valid National or NATO Secret personal security clearance.