[Hiring] Legal Operations Specialist @Wonolo

Role Description

We are seeking a part-time Legal Operationalist (Mail Intake)! You will be employed by a third-party legal entity authorized to do business in the location in which you reside and you will provide contractual services to Wonolo’s Legal team.

In this role, you will be a core member of the Legal Operations team, primarily responsible for managing and overseeing the intake, processing, and tracking of all incoming legal correspondence. You will collaborate cross-functionally with teams across the organization, provide critical administrative and operational support, and help ensure timely and compliant handling of legal notices.

What you'll do:

• Own and manage the end-to-end mail intake process, including opening, reviewing, sorting, and distributing incoming correspondence from our virtual mailbox
• Review and triage legal notices (e.g., subpoenas, garnishments, agency notices) to ensure timely and accurate routing
• Track all incoming mail and related actions in ClickUp to ensure visibility, accountability, and timely resolution
• Maintain organized, secure, and audit-ready records of all correspondence and responses
• Calendar deadlines, hearings, and response timelines to ensure compliance with legal requirements
• Support other Legal Operations administrative tasks and special projects as needed

Qualifications

• 2-3 years of experience in an administrative or support role
• Highly organized with strong attention to detail, especially when handling time-sensitive documents
• Able to independently manage high-volume, deadline-driven work while prioritizing effectively
• Strong sense of ownership, accountability, and follow-through
• Clear communicator who can coordinate across multiple teams
• High integrity, self-motivated, and solutions-oriented
• A great sense of humor (and an even better sense of judgement)

Requirements

• Prior experience providing support on a Legal team
• Familiarity with handling legal notices such as subpoenas, wage garnishments, or government correspondence
• Experience using project management tools like ClickUp

Benefits

• The opportunity for growth in a mission-driven and well-funded start-up
• Health insurance for the principal member including dental and vision
• Company laptop
• Paid time off, Holiday pay, and Unpaid time off
• Access to no-cost on-demand mental health support, including counselling, mindfulness and meditation, and well-being courses
• Ability to work from anywhere in the Philippines (no more commutes!)
• Team outings, happy hours, company off-sites, and more!