[Hiring] Legal Operations Assistant @Pearl

Role Description

A boutique corporate law firm serving startups and technology companies is hiring a Legal Operations Assistant to organize contracts and files, draft initial legal documents, and manage client coordination so founders can focus on higher-level strategy and complex deals.

Day-to-day, you will:

• Organize incoming contracts and files from clients and counterparties through multiple channels.
• Draft initial legal templates and correspondence.
• Write substantive client emails on administrative legal matters.
• Manage the founder's calendar with same-day scheduling requests.
• Support light financial operations and marketing.

Success means:

• The firm's AI tools always have clean, accessible files.
• First drafts are ready for attorney review without rework.
• Clients receive professional communication without back-and-forth review cycles.
• Administrative work no longer pulls the founders away from complex contracts and client relationships.

Qualifications

• 3–5+ years of hands-on legal operations, paralegal, or executive assistant experience supporting legal teams in law firms or corporate legal departments.
• Demonstrated experience organizing and managing high-volume contract workflows (10+ contracts per week) in cloud-based file systems such as Dropbox.
• Proven ability to draft or produce initial versions of corporate legal documents (NDAs, service agreements, equity agreements, formation documents, operating agreements) for attorney review.
• Fluency with Claude or similar generative AI tools; ability to write structured prompts for legal research, contract analysis, and document drafting tasks.
• Experience managing client-facing communication on administrative and procedural legal matters with minimal oversight.
• Track record of working autonomously across multiple concurrent workflows without daily supervision; comfort initiating lower-priority work without prompting.
• B2+ CEFR English (professional client-facing communication; ability to draft substantive procedural emails to clients independently).
• Reliable attendance and dependable internet setup with backup connectivity plan for remote work.

Requirements

• Background as an executive assistant or Chief of Staff to a CEO or senior legal leader, particularly with exposure to contracts and file management.
• Experience managing or quality-checking a junior colleague's work, or training team members on operational processes.
• Exposure to legal timekeeping, billing platforms (Clio, TimeSolv), or basic financial controls in law firms or professional services.
• Familiarity with digital marketing, LinkedIn, or CRM tools for light event coordination and outreach.
• Prior experience working in small-firm, boutique, or startup law environments with high autonomy and minimal middle management.

Benefits

• Competitive Salary: Based on experience and skills.
• Remote Work: Fully remote—work from anywhere.
• Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting.
• Generous PTO: In accordance with company policy.
• Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees.
• Direct Mentorship: Guidance from international industry experts.
• Learning & Development: Ongoing access to resources for professional growth.
• Global Networking: Connect with professionals worldwide.

Our Recruitment Process

• Application
• Screening
• Skills Assessment
• Topgrading Interview
• Client Interview
• Job Offer
• Client Onboarding

Ready to Join Us? If you’re empathetic, organized, and passionate about improving patient experiences through operational excellence, this role is for you. Apply now to help make specialized healthcare more accessible to patients across the U.S.