[Hiring] Legal Assistant @VirtueStaff

Role Description

VirtueStaff is seeking a detail-oriented Legal Assistant to support a fast-paced personal injury law firm. This role handles essential pre-litigation and litigation support workflows, including:

• Client intake
• Requesting medical records and bills
• Drafting routine motions
• Managing court and attorney calendars
• Preparing comprehensive demand packages

The assistant will maintain consistent communication with clients, insurance adjusters, and medical providers to ensure cases progress efficiently toward resolution.

Responsibilities

• Coordinate client onboarding, manage incoming emails, and handle scheduling for meetings, depositions, and hearings.
• Draft and file routine motions, pleadings, and legal correspondence for attorney review.
• Request, track, and organize medical records, billing statements, police reports, and insurance documents.
• Assist with assembling demand packages, including treatment summaries, records, bills, and supporting evidence.
• Communicate with insurance adjusters, medical providers, and lien holders regarding case documentation and verification.
• Track client treatment status and maintain consistent communication regarding appointments and case progress.
• Monitor litigation deadlines, statutes of limitation, and court appearances.
• Prepare settlement documentation, collect final lien figures, and assist with closing paperwork under attorney supervision.
• Maintain accurate case notes and organized electronic records within the firm's practice management software.

Qualifications

• Proven experience working as a Legal Assistant within a personal injury law firm, with a strong grasp of pre-litigation workflows.
• Demonstrated experience handling medical record retrieval, billing documentation, and demand package preparation.
• Hands-on proficiency with Microsoft Office 365, Adobe Acrobat, and DocuSign.
• Familiarity with legal practice management platforms such as MyCase, LawPay, Filevine, CASEpeer, or Clio.
• Excellent written and verbal English communication skills and strong telephone etiquette.
• High organizational capability, attention to detail, and discretion when handling confidential medical and legal records.

Benefits

• Work From Home
• Performance Bonus