[Hiring] Legal Assistant @TerrAscend

Role Description

The Legal Assistant will report to the Senior Counsel, Securities & Financing and will be a key member of the Legal and Compliance team. The individual will assist in:

• Managing key Board of Directors and Board Committee efforts and key US public company governance responsibilities including preparation of draft materials such as meeting agendas, minutes, and written consents.
• Managing content and users of Company’s Board of Directors online management software, Diligent.
• Entity maintenance for domestic and foreign subsidiary entities including preparing organizational documents such as resolutions, powers of attorney, certificates of secretary, certificates of incumbency with assistance from third-party vendors.
• Drafting and review of Section 16 filings, including Form 4s, with assistance from external counsel and Senior Counsel.
• Assisting the Senior Counsel in the development and administration of Directors and Officers (D&O) questionnaires as part of corporate governance, board administration, and public company compliance.
• Building processes that enable the delivery of legal services in an efficient, cost-effective, and customer-friendly manner.

Responsibilities

• Support corporate governance processes, including management of content, calendars and matters arising out of any Board of Directors and Board Committee efforts.
• Manage the annual calendar for the Board of Directors and pre-emptively prepare for any upcoming meetings or matters.
• Maintain Diligent, the board of directors’ central resource for meeting information.
• Management, organization, and maintenance of corporate and subsidiary records.
• Assist with entity formation, state registrations and filings and day-to-day maintenance of U.S. and international subsidiaries, including managing annual compliance with outside counsel and service providers, updating entity management platform, and assisting with execution of documents needed to maintain TerrAscend’s subsidiaries.
• Responsibility to prepare and manage Company’s entity organization chart.
• Oversee auditor requests with regard to quarterly audits and other special matters, in addition to internal audit requirements, related to corporate governance.
• Assist with implementing and maintaining compliance related policies and processes.
• Work with other members of the legal team to drive progress on cross-functional projects while looking for opportunities to improve processes to help the company scale and become more efficient.
• Respond to requests for information as needed including assisting company personnel with information or other data from the legal department, and assist auditors, outside counsel, regulatory agencies and others as required with information from corporate and legal files and minute books.
• Assist with the preparation and review of Section 16 and other SEC filings, including Form 4s.
• Assist the Senior Counsel with drafting, distributing, and tracking Directors and Officers (D&O) questionnaires in preparation for the proxy.
• Attend to notarization and legalization of corporate documents in the U.S.
• Assist with various equity-related matters and documentation.
• Assist with collecting documents for corporate insurance renewal.
• Discreetly handle confidential information and maintain complete confidentiality at all times.
• Act as a liaison with other departments, including senior management team, department heads, facility directors, and other corporate staff, to provide legal documents and agreements and to obtain from/furnish to government agencies information, data and forms.
• Provide some administrative support to the Legal department.
• Other duties as assigned.

Qualifications

• Bachelor's Degree.
• Paralegal Degree or experience working as a paralegal in a large law firm or in-house corporate law department.
• At least 4 years of paralegal experience including project and operations management, strong qualitative, analytical, and communication skills in an administrative or operations position involving legal or compliance.
• Prior experience in entity maintenance and governance required.
• Knowledge and experience in Board of Directors engagement, including past corporate secretarial experience preferred.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office tools including Word, Excel, PowerPoint; SharePoint; database (Access, etc.); Diligent.
• Strong interpersonal communication and customer service skills with the ability to effectively work with staff at all levels of the organization.

Requirements

• $28.26 - $35.33 an hour.

Benefits

• Health & Wellness — Comprehensive medical, dental, and vision coverage for eligible team members.
• Plan for Your Future — 401(k) savings opportunities to help support your financial goals.
• Time to Recharge — Paid time off and company holidays for eligible team members.
• Grow Your Career — Learning, development, and opportunities to build your career across a growing organization.
• Employee Perks — Team member discounts and additional programs designed to recognize and support our people.
• Support When You Need It — Resources and programs focused on your overall well-being.