[Hiring] Legal Assistant @Aztex Enterprises, Ltd.

Role Description

• Administrative Support & Territory Coordination:
  • Provide comprehensive administrative support to the sales team, ensuring efficient territory management and organized tracking of sales metrics.
  • Maintain calendars, coordinate meetings, manage communication flow, and handle appointment setting across multiple time zones.
• Strategic Planning & Executive Support:
  • Assist the VP of Sales & Marketing in preparing materials, presentations, and documentation for strategic planning and executive communications.
  • Organize and format executive reports, dashboards, and quarterly business reviews.
• Business Planning & Reporting:
  • Collaborate with sales leadership to develop, update, and track sales plans, pipeline progress, and territory performance.
  • Build and maintain detailed reports, spreadsheets, and trackers to measure progress against targets.
• Project Management & Cross-Functional Coordination:
  • Lead and coordinate small-to-medium internal projects related to sales operations, business planning, process optimization, and training.
  • Manage project timelines, deliverables, dependencies, and stakeholder follow-ups.
  • Ensure documentation, SOPs, and communication are consistently updated.
• Training Program Scheduling:
  • Coordinate and schedule training initiatives for internal team development.
  • Maintain training calendars, documentation, attendance tracking, and follow-ups.
• Lead Management & Market Intelligence:
  • Manage CRM data entry, lead lists, and assignment processes.
  • Conduct research to identify prospective opportunities and support market intelligence initiatives.
• Communications Liaison:
  • Serve as a key communication point for the sales team, VP of Operations, and President, ensuring timely and organized follow-ups.
  • Support cross-functional communication to help eliminate workflow bottlenecks.
• Competitive Research & Sales Analysis:
  • Conduct competitor and market research to support strategic sales planning.
  • Assist in generating sales analysis reports and interpreting trends for decision-making.
• Event & Tradeshow Coordination:
  • Coordinate logistics for virtual support of industry events and tradeshows.
  • Assist in preparing materials and maintaining alignment between the sales team and executive leadership.

Qualifications

• Bachelor's degree in any field.
• At least 4 years experience working with mid to large scale corporation as an executive assistant or legal assistant.
• Proven experience in project coordination or executive assistance.
• Advanced proficiency in Excel (pivot tables, formulas, dashboards) and Salesforce (CRM, reporting, lead tracking).
• Strong command of Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Excellent critical thinking, organization, and problem-solving skills.
• Ability to perform research, data analysis, and market intelligence with accuracy.
• Willing to work night shift (Eastern Time Zone support).
• Reliable equipment (laptop, headset, stable internet).
• Comfortable using time-tracking tools such as Time Doctor.

Requirements

• Job Type: Full-time

Application Question(s)

• How many years of experience do you have working supporting senior executives (CEO, President, owner, or C-level leadership)?
• Describe your experience, including the industries you've worked in, the executives you've supported, and your primary responsibilities.
• Describe the most significant project you managed. What was your role, your contribution, and the outcome?

Work Location

• Remote