[Hiring] Family Law Legal Assistant @Job Duck

Role Description

Job Duck is seeking a compassionate and highly organized Family Law Legal Assistant to support a growing assisted reproduction law practice. In this role, you will:

• Manage important case information
• Coordinate client documentation
• Support legal workflows
• Help families navigate meaningful milestones involving adoption, surrogacy, and assisted reproduction

You will work closely with a collaborative legal team while maintaining accuracy, responsiveness, and sensitivity when communicating with clients from different backgrounds and countries. The ideal candidate is a detail-oriented self-starter who takes accountability for their work and approaches every interaction with professionalism, empathy, and cultural awareness. This is an excellent opportunity for someone who finds purpose in helping families and enjoys creating order in a fast-paced legal environment.

Monthly Compensation Range: $1,150 to $1,220 USD

Responsibilities include, but are not limited to:

• Perform additional legal and administrative duties as assigned
• Assist clients from different countries and cultural backgrounds with respect and cultural sensitivity
• Handle sensitive client and family information with confidentiality and discretion
• Maintain accurate records of client communications, case activity, and pending tasks
• Support the electronic filing of pleadings with Oregon and Washington courts as assigned
• Proofread pleading drafts and save them for attorney review
• Assist with preparing pleadings using approved Clio templates
• Send appointment requests through Clio as assigned
• Maintain responsiveness and accuracy while supporting a high volume of new files
• Provide inclusive and compassionate support to LGBT individuals and families
• Track outstanding invoices and follow up as directed
• Follow up with leads and maintain accurate status information
• Follow up with prospective clients regarding pending representation agreements
• Prepare and send representation agreements to prospective clients
• Support the legal assistants with administrative and case management tasks
• Monitor pending tasks and take initiative to ensure timely completion
• Communicate with clients, agencies, and team members in a professional, empathetic, and reassuring manner
• Review and finalize redlined contracts based on attorney instructions
• Manage appointments and update all required fields in Clio
• Maintain organized and accurate electronic client files
• Save email attachments and supporting documents in Dropbox
• Review the firm’s email inbox and route messages appropriately
• Assign tasks and deadlines to cases according to established workflows
• Manage and maintain client and case information in Clio
• Convert prospective matters into active cases in Clio
• Enter new referrals and prospective client information into Clio
• Respond to referral emails from agencies in a timely and professional manner
• Enter information accurately from client forms and supporting documents

Qualifications

• Full-time position
• Monday through Friday
• Working hours from 8:00 a.m. to 5:00 p.m. Pacific Time
• Some scheduling flexibility may be available
• Advanced English proficiency is required
• Spanish proficiency is welcome but not required
• Previous family law experience is not required
• Previous legal assistant, legal administrative, case management, or records management experience is preferred
• Experience working with sensitive or confidential information is preferred
• Strong data entry and document management abilities are required
• Familiarity with legal documents, court filings, or pleading preparation is preferred
• Must be comfortable supporting clients from diverse cultural backgrounds and members of the LGBT community
• Must have reliable internet access and a suitable remote workspace

Requirements

• Exceptional attention to detail
• Strong organizational and time management skills
• Accurate data entry and records management
• Legal administrative support
• Client and referral communication
• Case and matter management
• Document preparation and proofreading
• Email and inbox management
• Appointment and calendar coordination
• Invoice follow up
• Ability to prioritize and manage multiple matters
• Strong written and verbal communication
• Professional and polite communication style
• Empathy and compassion
• Cultural sensitivity
• LGBT community awareness and inclusivity
• Accountability and dependable follow through
• Self-starter mindset
• Responsiveness and reliability
• Reassuring and client-focused approach
• Ability to handle confidential information with discretion
• Adaptability and willingness to learn
• Ability to work independently and collaboratively

Work Shift

8:00 AM - 5:00 PM [PST][PDT] (United States of America)

Languages

• English

Application Process

Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.