[Hiring] Contracts Manager @JFF

Role Description

The Contracts Manager reports to the Senior Director of Contracts and will be responsible for managing the contracts administration process across JFF. This person will work in strong collaboration with various JFF departments including Program, Organizational Services, the Finance Team and senior leadership to collaborate on the end-to-end vendor contracting process. This person will be the liaison between JFF and external vendors by providing top-notch contracts management, organizational and administrative support.

This is an exciting opportunity for someone who thrives on being organized & detail-oriented and is energized by managing mission-critical projects and working collaboratively with others.

The Contracts Manager will be responsible for supporting on compliance and risk management; ensuring the progress of contracts through all stages including, drafting, negotiation, review, approval, and execution. In addition, they will provide coaching to JFF staff with drafting/editing forms, templates, and agreements, as needed.

What you'll do:

• Contracts Management
  • Draft, negotiate, and revise agreements, using templates, tools, and guidelines
  • Reinforce consistent use of contract templates, including deference to policies on content
  • Flag important issues and potential legal risk to the Senior Director
  • Provide research and due diligence on vendors and vendor contracts, as needed by Contract Administration team or other internal teams
  • Run and disseminate periodic reports using tracking tools
  • Translate JFF’s business needs into contracts structure while managing stakeholders’ expectations
  • Deliver great quality contract administration that is responsive to and manages internal deadlines
  • Develop, draft and review contract documents and track status of contracts from request to execution
  • Manage full cycle of service requests for contracts, subawards and related legal documents from internal teams
  • Coordinate with relevant cross functional internal teams to identify issues and client requirements, facilitate discussions about business terms, timelines, and deliverables.
• Relationship Building and Management
  • Serve as the subject matter expert on contract review inquiries and guidance and a liaison between JFF and external vendors
  • Cultivate strong working relationships and partner with JFF Colleagues in service to facilitating program and business operations
  • Collaborate with the Senior Director in processing incoming contract requests
  • Support the Senior Director by referring questions and contracts as indicated as well as preparing document revisions informed by their feedback and guidance.
  • Track the compliance of contract administration policies and processes while communicating trends to Senior Director
• Growth and Learning Mindset
  • Support cross-functional systems integration, bringing contracts management process experience
  • Support the Senior Director during the development and implementation of new contract administration platforms and new team initiatives as needed
  • Adapt to changing demands and shifting priorities, with a view to delivering high-quality service and product

Qualifications

• Deep understanding of contracts administration processes with experience in various types of agreements, including Master Services Agreements (MSAs), Non-disclosure Agreements (NDAs), Firm-Fixed Price, Time and Materials contracts, Cost-reimbursable Subawards or domestic subgrants is a plus
• 3-5 years of professional experience across full-time, part-time, internship, and/or freelance roles
• Comfortable editing contracts clauses in response to changing terms
• Committed to client support with excellent customer service skills
• Effective team player, able to collaborate with colleagues at different levels
• Demonstrates governance and compliance familiarity for Contracts in support of finance
• Self-starter with logical connections and ownership of the contract process
• Ability to perform to tight, evolving deadlines and manage expectations of multiple stakeholders
• Strong communication skills, able to convey complex information clearly
• Outstanding organizational skills with the ability to track numerous moving pieces
• Comfortable using multiple software applications, including A.I. tools; highly proficient in MS Outlook, Word, Excel, form creation, and database management concepts
• Models inclusive leadership and embraces fairness, connectedness, and inclusion
• Curious and adaptive learner with a growth mindset
• Willing to commit to 10% of travel time (around 6 times per year)
• High energy and passion for JFF’s mission

Benefits

• Medical, dental, and vision insurance
• Retirement benefits through a 403(b) plan, including employer contributions for eligible employees
• Paid time off and paid leave benefits
• Professional development opportunities
• Flexible work arrangements: in-person, hybrid, or completely remote
• Office equipment provided as needed for new employees

To apply:

As part of your application, please include your resume and a thoughtful cover letter addressed to Stephanie Hawkins, Senior Director, Contracts outlining how your skills and experience meet the qualifications of the position. We are accepting applications through Monday, November 23, 2026 at 8pm ET. Applications submitted by that date will be reviewed and candidates will receive updates on their candidacy by the week of November 20th and Dec 7th.

If you are unable to complete this application due to a disability and/or have specific access/accommodation needs in order to fully participate in our hiring process, please contact us at [email protected].