[Hiring] Workday Workforce Management Administrator @Marathon Health

Role Description

The Workday Workforce Administrator serves as Marathon Health's functional subject matter expert for Workday Scheduling, Time & Attendance, and Absence, ensuring these modules are configured, optimized, scalable, and aligned with business needs across our health center workforce. This role combines Workday functional expertise with business process design, analytics, and continuous improvement to deliver an accurate, efficient, and compliant time capture, scheduling, and absence management experience for leaders and teammates.

Essential Duties & Responsibilities

• Workday System Administration & Configuration
  • Serve as the functional subject matter expert for Workday Scheduling, Time & Attendance, and Absence modules.
  • Configure, test, implement, and maintain Workday functionality including time calculations, time entry templates, work schedules, schedule tags, accrual rules, absence plans, and eligibility rules.
  • Configure business processes, notifications, security impacts, validations, and system functionality aligned with organizational requirements.
  • Continuously optimize Scheduling, Time & Attendance, and Absence functionality to improve user experience, efficiency, reporting, and adoption.
  • Maintain functional documentation for system configurations, business processes, and change history.
  • Troubleshoot system issues and provide functional support for time, attendance, absence, and scheduling processes.
  • Ownership of all Jira Tickets and Workday Cases across Scheduling, Time & Attendance and Absence that require investigation & or configuration changes.
  • Support compliance with wage and hour regulations, FLSA, and applicable state and local leave, sick time, and overtime requirements through system configuration.
• Workday Release Management
  • Review Workday feature releases and evaluate impacts to Scheduling, Time & Attendance, and Absence functionality.
  • Recommend adoption of new Workday capabilities that improve business processes and user experience.
  • Develop and execute testing strategies, including regression testing, for Workday updates, enhancements, and new functionality.
• Time, Attendance & Absence Program Enablement
  • Partner with Payroll to ensure accurate time capture, time calculations, and pay-impacting configurations.
  • Configure and maintain scheduling functionality that supports staffing needs across health center and virtual care operations.
  • Administer absence plans, accrual calculations, and leave of absence tracking, ensuring accuracy and compliance.
  • Collaborate with HRIS, Payroll, and Legal/Compliance on leave policy administration and related configuration changes.
  • Support annual and ongoing time, attendance, and absence processes, including audits and open enrollment-related configuration.
• Reporting & Analytics
  • Develop reporting solutions that provide leaders and stakeholders with meaningful insights into time, attendance, absence, and scheduling data.
  • Monitor data quality and proactively identify discrepancies, trends, and opportunities for improvement.
  • Build and maintain dashboards that track key metrics such as overtime, absence utilization, and schedule adherence.
• AI Enablement
  • Leverage AI capabilities within Workday and approved enterprise technologies to improve productivity, reporting, documentation, and user experience.
  • Stay current on emerging HR technology, AI capabilities, and Workday innovation to recommend future enhancements.
• Content
  • Develop and maintain job aids, system documentation, process guides, and knowledge resources for Scheduling, Time & Attendance, and Absence.
  • Maintain SharePoint or other knowledge repositories to ensure resources remain current and accessible.
• Continuous Improvement
  • Identify opportunities to simplify, automate, and improve time, attendance, absence, and scheduling processes through Workday functionality.
  • Evaluate current processes and recommend technology-enabled improvements that increase efficiency and scalability.
  • Contribute to long-term Workday roadmap planning and system optimization for these modules.
  • Maintain high standards of data integrity, governance, and operational excellence.

Qualifications

• Bachelor's degree in Human Resources, Information Systems, Business, or a related field.
• A minimum of three years of hands-on experience configuring and administering Workday Scheduling, Time & Attendance, and/or Absence modules, or equivalent combination of education and experience.
• Demonstrated experience implementing, configuring, and optimizing Workday functionality, not solely end-user support.
• Experience supporting Workday business process configuration and testing.
• Current Workday Time Tracking and/or Absence Certification highly preferred, but equivalent experience will be considered.
• Working knowledge of wage and hour, FLSA, and leave/absence regulations preferred; healthcare or multi-state employer experience a plus.
• Experience with AI tools, including but not limited to Microsoft Copilot and Anthropic Claude. Additional AI tools and AI agent experience preferred.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills with the ability to explain technical concepts to non-technical audiences.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.

Desired Attributes

• Functional Expert: Recognized as a trusted expert who understands both Workday Scheduling, Time & Attendance, and Absence functionality and the business processes they support.
• Systems Thinker: Understands how time, attendance, absence, scheduling, payroll, and technology work together to create an exceptional teammate experience.
• Analytical Problem Solver: Uses data, reporting, and system insights to identify opportunities, solve problems, and recommend improvements.
• Technology & AI Champion: Embraces emerging technologies to improve productivity, streamline processes, and enhance the user experience while promoting responsible use.
• Continuous Improvement Mindset: Looks for opportunities to simplify processes, improve adoption, reduce manual effort, and increase scalability.
• Collaborative Partner: Builds strong relationships across HRIS, Payroll, People Experience, and business functions while influencing decisions through expertise and partnership.
• Customer Focus: Designs solutions with the leader and teammate experience in mind, balancing technical excellence with usability and simplicity.

Pay Range

$90,000 - $115,000/yr. The actual offer may vary dependent upon geographic location and the candidate’s years of experience and/or skill level.

We are accepting applications for this position until a candidate has been selected. To apply to this position and learn more about open jobs at Marathon Health, visit our careers page.